Version History

Version Date Description of Changes
2.19.4 8th July 2024
  • Added new Club Membership Category for Triallists
  • Show Triallist indicator on Attendance Sheets (Live)
2.19.3 4th July 2024
  • Added ability to clear outcomes for individual Learn To Swim classes
2.19.2 21st June 2024
  • Added new Triallist Membership category
2.19.1 18th June 2024
  • Added ability to Export member's times from the Personal Best pages
2.19.0 7th June 2024
  • Club Consents added, including ability to add documentation for members to view before consenting through their homepage
  • Club Codes of Conduct added
  • External Forms updated to ensure Consents are written to member's CO record
  • Consent Report available to view consents in once place
2.18.2 2nd June 2024
  • Member List & LTS Member List now show all sections/classes a swimmer is a member of, when hovering over the sections column
2.18.1 1st May 2024
  • Absence marking now works for up to 28 day absences to allow for holidays etc.
  • FIX: Absence marking not working for swimmers on certain days
2.18.0 30th April 2024
  • NEW: Added Website option to signup page
2.17.31 23rd April 2024
  • Added ability to copy link to Club files, to be used externally
2.17.30 21st March 2024
  • Added deletion icon to the Pending Club Records page
  • FIX: Issue where club record obtained in the same stroke for the same swimmer at the same meet
2.17.29 21st March 2024
  • FIX: Absence recording showing the first session attended rather than the latest session
  • FIX: Account balance recalculation incorrect when balance in excess of plus/minus £999.99
2.17.28 19th March 2024
  • Club Records are now checked when uploading results from Hy-Tek, SportSystems or Club Rankings, and marked for verification
2.17.27 14th March 2024
  • Learn To Swim - Attendance Sheets (Live) now include ability to mark Badges Awarded
  • Learn To Swim - New Badge Award Report to show badges awarded over a given date period
  • Whether a swimmer has a Swimmer's Passport (Inclusivity, Equality & Diversity) now shows on the Attendance Sheets (Live)
2.17.26 8th March 2024
  • New functionality to allow swimmers in Sections or Classes to mark themselves as absent from their next training session/class
2.17.25 4th March 2024
  • Merchandise items can now be sorted into a specific display order within categories
  • Merchandise Type changed to Merchandise Category
  • New Merchandise Categories added
2.17.24 1st March 2024
  • To compliment Swim England's Inclusion, Equality and Diversity policy a new Swimmer's Passport option has been added for members
2.17.23 28th February 2024
  • Added Fee Report to show all fees allocated to swimmer's accounts in a given month
  • Added LTS Attendance Report by Swimmer
  • Amended Attendance Report by Swimmer to no longer include LTS
  • Redesigned Merchandise Update page now shows photo of item
2.17.22 25th February 2024
  • Club Who's Who page added to Member's pages
  • FIX: All email pages now allow the use of emojis within email text
2.17.21 24th February 2024
  • Added Team Manager Report to Invitation List
2.17.20 22nd February 2024
  • Added Refund Description to LTS Bulk Refund page
2.17.19 29th January 2024
  • Added facility to Add/Remove members from Sections in bulk
2.17.18 28th January 2024
  • Added additional fields to Super User/Admin/User pages for club roles (including photo for Member's Officials page)
2.17.17 24th January 2024
  • New layout for the member's Personal Details page - including secondary email address
2.17.16 23rd January 2024
  • Eligibility, Close Qualifying and Swimmer Reports for fixtures now show Swim England number and swimmer's name in standard format
2.17.15 9th January 2024
  • Added new Club Class field - Show Outcomes on Member's homepage
  • Added Swimming Distance Awards to Member's Login menu
2.17.14 7th January 2024
  • FIX: OMS Uploads now work as expected
2.17.13 31st December 2023
  • New version of the Direct Debit Guide
2.17.12 28th December 2023
  • Minor changes to Club Parameters page
  • Amalgamation of class and section fee allocation procedures
2.17.11 22nd December 2023
  • Added Swimming Awards page to Member's Login menu
2.17.10 6th December 2023
  • Added Disablility Classification to Member creation/update screens
  • FIX: Mandate Cancellation was erroring in certain circumstances
2.17.9 29th November 2023
  • FIX: Close Qualifying Report wasn't showing converted times, where applicable
2.17.8 13th November 2023
  • Added Medical Conditions to LTS Attendance Sheets (Live)
2.17.7 21st October 2023
  • Added Children's Clothing sizes Age 9-10 & Age 11-12
  • Amended Adult/Men's Clothing to read Adult Clothing
2.17.6 20th October 2023
  • FIX: Zero payment events not allocating correct quantity
2.17.5 12th October 2023
  • New Photograph and Video Consent fields on External Forms
  • New option to show fixture entries already made, from a link on the member's homepage
2.17.4 8th September 2023
  • FIX: Login emails being incorrectly sent to new members when option switched off
  • LTS Attendance Sheets (Live) now indicate a negative account balance
2.17.3 6th September 2023
  • New Club Parameters for default payment type and payment method when creating new members
  • Section Attendance Sheets (Live) now indicate a negative account balance
2.17.2 5th September 2023
  • New Add Member layout - showing tabs for each aspect of member creation
  • Birth Sex (Gender Assignment) replaces Sex as title of field on Member pages
  • Gender Identity add to Member pages (Cisgender, Non-binary and Transgender are currently only options)
2.17.1 24th August 2023
  • Login column added to Member List pages showing if the member has a login created or not
2.17.0 20th August 2023
  • Added email 'invoicing' option to send automatic emails when debiting member's Club Organiser accounts each payment period
  • Reduced monthly email allowance to 3500 for new clubs
  • Various changes to accommodate new GoCardless plans
2.16.15 27th June 2023
  • Added count of 11-25 year old swimmers (non LTS) for Jack Petchey Awards
2.16.14 16th June 2023
  • Added Specific Medical Details to Fixture Team Reports
2.16.13 6th April 2023
  • FIX: When PBs are uploaded from a Ranking file, some PBs on the last page of the spreadsheet are missed
2.16.12 21st March 2023
  • Added new fields to External Form field list
  • FIX: External Form update page showing all fields for all clubs, not club specific versions
  • FIX: When PBs are uploaded from a Hy-Tek file with 00 hundredths the time is converted incorrectly
2.16.11 7th March 2023
  • Various changes to email pages, to ensure best possible chances of delivery
  • LTS Achievement Records now produceable for all classes at once
  • FIX: Member text allowing sending to Bounced, and switched off, email addresses
2.16.10 3rd March 2023
  • FIX: Issue with calls to SMS api
2.16.9 30th January 2023
  • FIX: Issue where Pay Account Balance button was appearing even though club wasn't set up to take Stripe payments
  • FIX: Error displayed when attempting to add more than 99 club sections
2.16.8 15th December 2022
  • Member's homepage now displays Outcomes achieved for Learn to Swim classes
2.16.7 2nd November 2022
  • FIX: Add Section not allowing section fee containing pence to be entered
2.16.6 31st August 2022
  • FIX: Issue with PB Ranking Report where swimmers's fastest time was a Level 0 time, but Level 0 hadn't been chosen to be included
2.16.5 4th July 2022
  • Learn to Swim Attendance Sheets (Live) now selectable by Class, then Day
2.16.4 28th June 2022
  • Class List for Learn to Swim classes is now split by day of week
  • Awards icon on Member's List renamed to Badges & Awards
  • Achievement Records now produceable by Teacher, instead of just individually
2.16.3 12th June 2022
  • FIX: Credit/Debit Statement Adjustments failing where member is in LTS section but no classes
2.16.2 25th April 2022
  • FIX: Contact Details update now only updates main login email address
2.16.1 2nd April 2022
  • Updated Swim England Aquatic Skills Framework - LTS Stages 1-10 Swimming Outcomes
2.16.0 21st March 2022
  • New types of external forms - Enquiry & Registration for passing potential member information through to joining
2.15.45 21st March 2022
  • Account Adjustment (Credit & Debit) now only allows a date 3 months either side of today's date
  • Redesigned Add Venue page
  • Redesigned Update Venue page
  • Redesigned Club Message page
2.15.44 17th March 2022
  • Redesigned Add Section page
  • Redesigned Update Section page
  • Redesigned Add Annual Club Fee page
  • Redesigned Update Annual Club Fee page
  • Various External Form navigation changes
2.15.43 12th March 2022
  • New Achievement Record spreadsheet for LTS Classes, showing Outcomes and Attendance throughout the term
  • Ready To Move flag shows text on Assessment sheets, showing whether the swimmer is ready to move class or not
2.15.42 8th March 2022
  • Stripe Help Guide updated with new Stripe webhook set up pages
  • FIX: Amount to pay on Merchandise checkout page displaying incorrectly for free items
  • FIX: Remove Add to Basket button on Merchandise size page when items are out of stock
2.15.41 27th February 2022
  • External Form List no longer shows submitted form actions if there are no submitted forms
2.15.40 22nd February 2022
  • Eligibility Report for Fixtures now viewable on screen as well as exporting to Excel format (Swimming clubs only)
2.15.39 18th February 2022
  • Redesigned Bank Details page for Members, also removed unused fields
  • Removed Stay in Class from LTS Attendance Sheets (Live) as this is implied by no tick in Ready to Move checkbox (Swimming clubs only)
  • Teacher name on Class List and Add a Class changed to Lead Teacher Name (Swimming clubs only)
  • LTS Class Spreadsheet now shows all teachers for a class, including Lead Teacher (Swimming clubs only)
2.15.38 8th February 2022
  • FIX: Partial Account Balances not showing valid value
2.15.37 4th February 2022
  • Account Balance payments now allow any amount to be paid (over £1)
2.15.36 26th January 2022
  • FIX: LTS Attendance Report (All Classes) not showing correct outcomes (Swimming clubs only)
2.15.35 24th January 2022
  • Changed Swim England Category Descriptions to Club Train, Club Compete and Club Support (Swimming clubs only)
2.15.34 19th January 2022
  • FIX: Zero cost fixture entries were not formatted correctly (Swimming clubs only)
2.15.33 10th January 2022
  • FIX: Ethnicity and Section information now showing on submitted external forms
  • FIX: Club Message report incorrectly showing non-acknowledgements
2.15.32 27th December 2021
  • Fixture entries are no longer attached as a PDF, but shown in the confirmation email (Swimming clubs only)
  • Cash option no longer available for Fixture entry (Swimming clubs only)
2.15.31 3rd December 2021
  • Added option to include Level 0 times in PB Ranking Report (Swimming clubs only)
2.15.30 27th November 2021
  • Added Parental Status to Contact Details, to ensure it is possible to hide estranged parent's contact details from each other
2.15.29 23rd November 2021
  • FIX: Issue where account balance not being correctly applied to fixture payments (Swimming clubs only)
2.15.28 23rd October 2021
  • Added ability to email all LTS assessment sheets in one go (Swimming clubs only)
2.15.27 16th October 2021
  • FIX: SportSystems file creation incorrect where a swimmer's forename is longer than 14 characters
2.15.26 14th October 2021
  • Added ability to download all LTS assessment sheets in one zip file (Swimming clubs only)
  • Added ability to change Attendance Sheet (Live) order from Surname, Forename to Forename, Surname (Swimming clubs only)
2.15.25 11th August 2021
  • Attendance Report now shows attendance for swimmers who were, but are no longer, a member of the relevant section (Swimming clubs only)
  • Custom Attendance Report now shows attendance for swimmers who were, but are no longer, a member of the relevant section (Swimming clubs only)
2.15.24 19th July 2021
  • Add Teacher Name to filenames for LTS Assessment downloads (Swimming clubs only)
2.15.23 19th July 2021
  • Hy-Tek export for fixtures now allows creation of either .cl2 or .hy3 files (Swimming clubs only)
  • FIX: Diary page sometimes missing off the Add Diary Entry button
2.15.22 3rd July 2021
  • Members homepage now show venue, duration and teacher for classes (Swimming clubs only)
  • FIX: When creating fixture eligibility, leaving the Earliest Date field blank sometimes causes the creation to hang (Swimming clubs only)
2.15.21 2nd July 2021
  • Allow use of SportSystems 'Both' indicator for course type times used when setting up eligibility for a fixture (Swimming clubs only)
2.15.20 1st July 2021
  • FIX: Event Update dates show in American format if using the calendar button for entry
2.15.19 20th June 2021
  • FIX: Fixture eligibility sometimes not picking up QTs for meets that use times opposite to the fixture's course type (Swimming clubs only)
2.15.18 20th May 2021
  • Made changes to the format and layout of some member facing emails
  • FIX: Attendance Check Sheets sometimes displaying training sessions that have been attended (Swimming clubs only)
2.15.17 14th May 2021
  • Added Emergency Contact Relationship and Severity Code columns to Member Upload template spreadsheet (Swimming clubs only)
  • Added ability to delete individual family member logins when creating a family login
2.15.16 8th May 2021
  • DD Report now displays GoCardless Payout ID, to reconcile back to GoCardless
  • FIX: DD Report not taking into account Mandates that have been Reinstated or Transferred
2.15.15 22nd April 2021
  • Added section details to downloadable merchandise report
2.15.14 31st March 2021
  • Added daily Attendance Sheet Check Report, which shows what Attendance Sheets haven't been completed for the previous day (Swimming clubs only)
  • Added switch to enable Attendance Checking to Section Update page (Swimming clubs only)
  • Added extra wording to External forms List page regarding updating forms after submissions have occurred
2.15.13 23rd March 2021
  • FIX: Swim England Report now contains ranking (Swimming clubs only)
2.15.12 22nd March 2021
  • FIX: Swim England Fee and Club Fee sometimes getting allocated to account balance even when not applicable (Swimming clubs only)
2.15.11 16th March 2021
  • Added extra Swim England category for Volunteers (Swimming clubs only)
2.15.10 24th February 2021
  • FIX: Attendance Report (Custom) corrected training session days (Swimming clubs only)
2.15.9 12th February 2021
  • Added Date Last Attended field to Member Export (Swimming clubs only)
2.15.8 3rd February 2021
  • Added Phone and Social Media Consent fields to External Form list (Swimming clubs only)
  • Added Swim England Fee Paid field to Member Export (Swimming clubs only)
2.15.7 30th January 2021
  • Display member counts on both Club Fee and Governing Body Fee pages
2.15.6 5th January 2021
  • Display LTS class days and times on member's homepage (Swimming clubs only)
  • Allow suspension, or re-activation, of club Direct Debits from Super User's homepage.
2.15.5 27th November 2020
  • Display no. of Covid Free member's on the homepage for Super Users
  • Allow reset of all club's Covid Statuses from Super User's homepage.
2.15.4 19th November 2020
  • Booking Session places only available to those members who have confirmed they are Covid-19 symptom free - where the club has requested confirmation of a member's Covid status (Swimming clubs only)
2.15.3 8th October 2020
  • FIX: Fixture Refund not calculating refund correctly in some instances where a Maximum Fixture Cost has been set (Swimming clubs only)
2.15.2 6th October 2020
  • Add ellipsis to Section List page to avoid Section Name and Contact Email columns being split over two lines
2.15.1 30th September 2020
  • Show number of members with Bounced Email Addresses on the admin homepage, with link to Member List page
  • Covid Status Report now gives option of displaying members who were previously Covid Free, but now are not
2.15.0 23rd September 2020
  • Replaced the Document storage system, with a file storage system, allowing files of up to 150MB to be uploaded and stored within Club Organiser, subject to each club's storage limit (which defaults to 512MB)
  • Removed Member and Section Documents functionality
2.14.54 22nd September 2020
  • FIX: Session Booking system not recalculating available session spaces correctly (Swimming clubs only)
2.14.53 21st September 2020
  • FIX: Refunds and Fixture Report work for Zero Cost entries (Swimming clubs only)
2.14.52 16th September 2020
  • FIX: Session Booking not updating information in Firefox browser (Swimming clubs only)
2.14.51 13th September 2020
  • Session Booking screen for members automatically refreshes to show available spaces (Swimming clubs only)
  • Session Booking Report shows date/time session booking was made (Swimming clubs only)
  • Allow for zero cost fixture entries when not paying by credit card (Swimming clubs only)
2.14.50 7th September 2020
  • Updated Swim England Covid-19 Health Screen and Declaration Forms to latest versions (Swimming clubs only)
2.14.49 7th September 2020
  • Added section information to Direct Debit and Outstanding Direct Debit Reports
  • FIX: Unable to delete a Section training session if bookings have already been made for the coming week (Swimming clubs only)
2.14.48 6th September 2020
  • Added section information to Covid-19 Status Report (Swimming clubs only)
  • Added section information (section names and numbers) to Member Export (Swimming clubs only)
2.14.47 1st September 2020
  • Added venue to Member's session booking page (Swimming clubs only)
2.14.46 28th August 2020
  • FIX: Session Booking system now allows swimmer to unbook place when session is fully booked (Swimming clubs only)
  • FIX: Event Refund email being sent with incorrect information
2.14.45 21st August 2020
  • FIX: Learn to Swim Class Spreadsheet not showing payment information correctly (Swimming clubs only)
  • FIX: Event Refund failing if full refund via credit card
2.14.44 13th August 2020
  • Amended the Account Adjustment pages so Learn to Swim Credits/Debits can only be chosen for Learn to Swim section members (Swimming clubs only)
2.14.43 13th August 2020
  • Updated the Club Parameters page
  • Added Merchandise options for Other club type
2.14.42 12th August 2020
  • Added Swim England Water Skills Awards (Swimming clubs only)
2.14.41 10th August 2020
  • Added Swim Wales Covid-19 Health Screen and Declaration for return to training (Swimming clubs only)
  • Added Manual Attendance Registers with multiple section selection (Swimming clubs only)
  • FIX: When deleting a training session, also deletes booking space information and any bookings already made (Swimming clubs only)
2.14.40 8th August 2020
  • Added Booked Status to Attendance Sheets (Live) if using the Covid Booking System (Swimming/Diving clubs only)
2.14.39 26th July 2020
  • Added Covid Status Report showing members who have marked themselves as Covid-19 symptom free (Swimming/Diving Clubs only)
  • Added Bulk Refund facility for Sections
2.14.38 23rd July 2020
  • Covid Status (as per Swim England guidelines) only needs to be recorded once, rather than every day (Swimming/Diving Clubs only)
2.14.37 7th July 2020
  • Added Banking Categories for Event charges and payments/refunds
  • Event and Merchandise payments by credit card now show on Member's account.
  • FIX: Account Credit/Debit not displaying correctly if member not in any sections.
2.14.36 29th June 2020
  • Super User homepage now shows method of monthly payment for Club Organiser Fees
  • Super User homepage now gives clubs, who currently pay by Standing Order, the option to change their payment method to Direct Debit.
2.14.35 25th June 2020
  • PB Ranking Report now allows both sexes to be combined on one report, and licensed level to be selected (Swimming clubs only)
  • Club Contact Name and Email Address now shown on Member's Homepage
2.14.34 24th June 2020
  • Added COVID symptom recording facility allowing members to record they are COVID symptom free on their login homepage, and admins to record the same on live Attendance Sheets (Swimming and diving clubs only)
  • Added Royal Life Saving Society, Surf Lifesaving GB and Swim England Qualifications for selection on Qualification pages (Swimming and diving clubs only)
2.14.33 19th June 2020
  • Added Swim England Club Awards to Learn to Swim Outcomes (Swimming clubs only)
2.14.32 28th May 2020
  • Account Name changes on club invoices and extras invoices
2.14.31 27th May 2020
  • FIX: Issue with Member deletion history not showing correct username
  • Homepage now displays Deleted Member count
  • Reactivate Member page now shows Leaving Date of member
2.14.30 11th May 2020
  • Removed Spellchecker menu option on email pages, replacing it with built in browser spellcheck support
2.14.29 5th May 2020
  • Added Royal Life Saving Society Rookie Lifeguard awards (Swimming clubs only)
2.14.28 31st March 2020
  • Changed Member's diary entry page to add new training types, and remove some irrelevant fields (Diving clubs only)
2.14.27 17th March 2020
  • Add page to apply bulk Learn to Swim class assessment dates (Swimming clubs only)
2.14.26 16th March 2020
  • Bulk SMS - Added option to text member's mobile number instead of 1st emergency contact mobile number
  • Added section information to Login Report
2.14.25 20th February 2020
  • Added ability to show club specific External Form fields
  • Income Report now includes option to display a whole year's worth of income, rather than just a month
2.14.24 19th February 2020
  • Fixture Eligibility Report now highlights converted times (Swimming clubs only)
2.14.23 14th February 2020
  • Learn to Swim Outcome Report added to show outcome status for all LTS swimmers (Swimming clubs only)
2.14.22 13th February 2020
  • Invitation Attendees Report added to show attendee figures for a given Invitation in spreadsheet form
  • LTS Movers Spreadsheet now shows how many outcomes have been achieved for that stage, to ensure swimmer is ready to move (Swimming clubs only)
  • FIX: When moving a member out of a section with classes, the member is also removed from the classes, plus their Attendance and Outcomes (where applicable) records
2.14.21 11th February 2020
  • Income Report now also shows Event and Merchandise Payments
  • Income Report - displays fees for Direct Debit payments
  • Added Team Manager Report - Split by Session to Fixture Reports, where session information is available (Swimming clubs only)
  • Team Manager Reports now include Publicity column (Swimming clubs only)
  • Class/Section Report added to show classes and sections a swimmer is a member of (Swimming clubs only)
2.14.20 10th February 2020
  • LTS Attendance Register (LIVE) - centralise tick boxes, so as to appear correct on mobile devices (Swimming clubs only)
  • Add Class - added ability to define maximum number of pupils per class (Swimming clubs only)
  • LTS Attendance Report - added teacher name to class drop down box details (Swimming clubs only)
  • External Forms - show Form Submission Date on Export Submitted Forms to Excel spreadsheet
  • Attendance Report by Month replaced by custom date Attendance Report (Swimming clubs only)
  • Added LTS Class Spaces Report to show 'at a glance' spaces remaining in all classes (Swimming clubs only)
  • FIX: Issue where publicity was not always set correctly when creating a member from an external form
2.14.19 5th February 2020
  • FIX: Fixture refund page showing both Short Course and Long Course refund options for swimmers who have only entered one course type - when using dual QT meets (Swimming clubs only)
2.14.18 4th February 2020
  • Added Session information to fixtures, include session start and warm up times (Swimming clubs only)
  • Added new Fixture Reports page, accessible from the Fixture List (Swimming clubs only)
2.14.17 31st January 2020
  • Added Swimmer Report to show all entered swimmers and their times for use on poolside (Swimming clubs only)
2.14.16 20th January 2020
  • Added Income Report to show all payments made to your club in a given month
2.14.15 10th January 2020
  • Added ability to apply a bulk charge to all members of a given section, or sections
2.14.14 3rd January 2020
  • Included all payment types on the Account Balance Report
2.14.13 22nd December 2019
  • Added ability to apply a bulk charge to LTS classes (Swimming clubs only)
  • Added new club emails for Logins and External Forms
2.14.12 17th December 2019
  • Added Diving Criteria page to member's diary page (Diving clubs only)
2.14.11 5th December 2019
  • Added Contact Name to manual Attendance Registers (Swimming clubs only)
2.14.10 19th November 2019
  • FIX: Club Records Download is assuming the latest record is the fastest. Changed to check for faster times (Swimming clubs only)
2.14.9 4th November 2019
  • FIX: LTS Attendance Register not populating Ready To Move checkbox correctly, unless Outcomes have been ticked (Swimming clubs only)
2.14.8 26th October 2019
  • FIX: Movers Spreadsheet not always populating swimmer's details (Swimming clubs only)
2.14.7 25th October 2019
  • Produce a Close Qualifying Report of swimmers who may be close to qualifying times for a given fixture / meet (Swimming clubs only)
2.14.6 24th October 2019
  • FIX: Family Logins sometimes being deleted when member with the same member no. as the family no. is deleted
2.14.5 21st October 2019
  • Added ability for Live Attendance Registers to go back up to two months worth of training sessions (Swimming clubs only)
2.14.4 19th October 2019
  • Added ability to record if a swimmer arrives late or leaves early on Live Attendance Registers (Swimming clubs only)
2.14.3 18th October 2019
  • Added new Club Email for Qualifications
  • FIX: Member Upload from OMS now accepts csv of type ms-excel (Swimming clubs only)
2.14.2 13th October 2019
  • Added facility to bulk delete PBs by date added (Swimming clubs only)
  • Account adjustments now allow 'Other' category, and own description to be entered
2.14.1 11th October 2019
  • FIX: Issue with some QTs on dual course type Hy-Tek fixtures (Swimming clubs only)
2.14.0 2nd October 2019
  • Added functionality to upload rankings spreadsheets directly from SportSystems Club Ranking software (Swimming clubs only)
2.13.21 22nd September 2019
  • FIX: When updating individual's race eligibility, page now shows correct QT and age group information (Swimming clubs only)
2.13.20 22nd September 2019
  • Add Medical Information to Event Attendee Report
  • Meet Documents available on member's homepage after closing date, but before the end date, of a fixture (Swimming clubs only)
  • FIX: Issue with dual QT Hy-Tek meets not correctly passing through Long Course QTs in some instances (Swimming clubs only)
2.13.19 17th September 2019
  • Add training session time to manual register sheets (Swimming clubs only)
  • FIX: Issue with Stripe webhook not always reading the payee's email address
2.13.18 14th September 2019
  • Only allow newer Hy-Tek .ev3 files to be uploaded for fixture / gala creation (Swimming clubs only)
2.13.17 12th September 2019
  • Added ability to email only confirmed attendees from the Invite List page
2.13.16 11th September 2019
  • Club Organiser payment pages for credit/debit cards are now Strong Customer Authentication (SCA) compliant
2.13.15 10th September 2019
  • Club Organiser Sign Up page for credit/debit cards is now Strong Customer Authentication (SCA) compliant
2.13.14 7th September 2019
  • FIX: Family Login email address being corrupted in certain situations
2.13.13 5th September 2019
  • Club 4 Weekly Attendance Report added (Swimming clubs only)
  • Credit Card fees option removed from Fixtures (Swimming clubs only)
  • No longer able to change Admin Fees or Maximum Amount charged per entry once swimmers have entered a fixture (Swimming clubs only)
2.13.12 4th September 2019
  • FIX: When adding a coaches diary entry, Pool & Land Training items not always appearing (Swimming clubs only)
  • FIX: When attempting to use LC PBs for a SC meet or vice versa the times were not picking up the PBs correctly (Swimming clubs only)
2.13.11 30th August 2019
  • FIX: Hy-Tek upload page amended to correctly cater for all types of meet format (Swimming clubs only)
2.13.10 27th August 2019
  • Structural changes to Member List pages
  • Member Section Update, Class Update and Delete pages now return to the Member List page open at the time they were clicked. More to follow
2.13.9 19th August 2019
  • Moved Reset Password under each user on User Admin page
  • Cosmetic changes to Create Authorised Users page
2.13.8 6th August 2019
  • FIX: Adding manual fixture entry forms with No Payment incorrectly allocates to a member's account as a credit (Swimming clubs only)
2.13.7 23rd July 2019
  • Added extra medical severity codes (Eczema, Nose Bleeds, Mental Disability and Physical Disability)
2.13.6 21st July 2019
  • Added Default Security Settings button to user admin page
  • When up/downgrading an administrator, set the default security settings for the new role
  • Allow use of Account Balance when paying for Fixtures / Galas (Swimming clubs only)
  • Pages mentioning Swim England, now differentiate between Swim England, Swim Wales and Scottish Swimming (Swimming clubs only)
2.13.5 12th July 2019
  • SportSystems Meet Entry file uploads now allow files with no QTs to be loaded (Swimming clubs only)
2.13.4 7th July 2019
  • Events automatically deleted 9 months after their end date
  • Events Report - only show events within 6 months of their end date
  • Events Report - Converted to Excel download
2.13.3 26th June 2019
  • Fixture Eligibility Report now has the option of only showing entered swimmers (Swimming clubs only)
2.13.2 21st June 2019
  • When Member Update Security Settings are set to Read Only/No Access do not allow Add Member/Family Member
2.13.1 14th June 2019
  • Added Quantity to Events payment emails
  • FIX: Total Cost not calculated correctly for one off payments where the quantity is greater than 1
2.13.0 21st May 2019
  • Changes to Hy-Tek Meet Entry file upload to cater for meets with both Long Course and short Course QTs (Swimming clubs only)
  • Changes to all fixture pages to cater for meets with both Long Course and short Course QTs (Swimming clubs only)
  • Changes to member's fixture entry pages to cater for meets with both Long Course and short Course QTs (Swimming clubs only)
  • Added Maximum Amount to fixture entry to cap amount a swimmer will pay (regardless of the number of races entered) in one entry/transaction (Swimming clubs only)
2.12.20 12th May 2019
  • Display Course Type on Fixture/Gala Entry forms (Swimming clubs only)
  • FIX: Learn To Swim Assessment Sheet Emails duplicating last recipient (Swimming clubs only)
  • FIX: Learn To Swim Class Diary Entry not showing return button correctly (Swimming clubs only)
2.12.19 2nd May 2019
  • FIX: Learn To Swim Bulk Email showing incorrect class counts (Swimming clubs only)
2.12.18 1st May 2019
  • Added DIY Email Templates, available from most email pages
2.12.17 30th April 2019
  • Renamed Email Templates to System Email Templates, and changed page wording
  • FIX: Learn to Swim Movers Spreadsheet showing swimmer's old classes (Swimming clubs only)
2.12.16 28th April 2019
  • Reinstated Club Event Refund page
  • Removed Associated Section from Member Details (Swimming clubs only)
  • Learn to Swim Member List by Class now shows teacher's name for each class in the dropdown list box (Swimming clubs only)
2.12.15 27th April 2019
  • Bank Statement Edit now returns to Statement page after editing
  • When Updating LTS Class details now have the option to update member's termly fees based on classes being added or removed (Swimming clubs only)
2.12.14 22nd April 2019
  • FIX: Hy-Tek Results files now dealing with scratch times correctly (Swimming clubs only)
  • FIX: Hy-Tek Meet export now correctly dealing with surnames containing apostrophes (Swimming clubs only)
2.12.13 22nd April 2019
  • For Hy-Tek and SportSystems Fixtures no longer allow update of Fixture Name, Start Date, End Date, Age At Date and Course Type (Swimming clubs only)
  • For Hy-Tek and SportSystems Fixtures only allow update of race costs, not race numbers etc. (Swimming clubs only)
2.12.12 14th April 2019
  • When applying credit for an LTS Termly Class Fee payment ensure Learn to Swim is automatically chosen as the section (Swimming clubs only)
2.12.11 10th April 2019
  • Add ability to turn off sections from being shown on External Forms
2.12.10 5th April 2019
  • FIX: Issue where multiple payment events were not showing all future payment options
2.12.9 5th April 2019
  • Removed PayPal as a payment option
2.12.8 3rd April 2019
  • Added Membership Category column to Swim England Report (Swimming clubs only)
  • FIX: Allow Hy-Tek Events to be set up for both male/female with the same event number (Swimming clubs only)
  • FIX: Issue with sex of 'W' (Female) when uploading Hy-Tek Meet Entry Files (Swimming clubs only)
2.12.7 31st March 2019
  • Added option to email only paid event attendees
  • FIX: Restrict LTS Class Location to 25 characters to avoid issues with production of Class Spreadsheet (Swimming clubs only)
2.12.6 27th March 2019
  • Rewritten Manual Reconciliation page - now allows multiple allocation of single bank statement entries
2.12.5 24th March 2019
  • Added BACS option when paying for Merchandise (Swimming/Diving clubs only)
  • Added Cash/Cheque option when paying for Merchandise
  • Merchandise Report allows Cash/Cheque and BACS payments to be marked as paid
  • FIX: Club Fees only being processed for 1st ranked swimmers (Swimming/Diving clubs only)
  • FIX: Issue with Email Log not saving when sending out Invitation emails to individual attendees
2.12.4 22nd March 2019
  • Changed format of Merchandise Report, and added payment method and order status
2.12.3 18th March 2019
  • Added Member Name and Number to the Invitation Emails
2.12.2 12th March 2019
  • FIX: Two word surnames causing Member's download of British Swimming Times to fail (Swimming clubs only)
  • FIX: Ensure Course Type, Time Type and Time Achieved are in the correct format when uploading PBs using Excel spreadsheets (Swimming clubs only)
2.12.1 11th March 2019
  • Added LTS Class Spreadsheet by Venue (Swimming clubs only)
  • Added ability to add Class specific venues (Swimming clubs only)
2.12.0 7th March 2019
  • New functionality to set up Club Invitations, complete with voting buttons (for attendance/non attendance etc.) by email or on member's account dashboards
2.11.18 3rd March 2019
  • Remove PayPal as a new payment option for clubs
2.11.17 26th February 2019
  • Allow set up and 'purchase' of zero cost merchandise items
  • Added option to output Merchandise Report to Excel
  • Added Ethnicity to Member Profile (Swimming/Diving clubs only)
2.11.16 24th February 2019
  • Added new page giving clubs ability to do partial refunds per LTS class (Swimming clubs only)
  • Allow DD Payments where mandate has been transferred to a new bank account
2.11.15 23rd February 2019
  • Added Code of Conduct confirmation wording to external forms (Diving clubs only)
  • Added Date of Birth and Age to Swim England Report (Swimming clubs only)
2.11.14 19th February 2019
  • When adding manual fixture entry, also debit and credit member's account (Swimming clubs only)
  • FIX: Ensure merchandise images fit within box on purchase pages
2.11.13 13th February 2019
  • Fixture payments now show on member's account statements (Swimming clubs only)
2.11.12 9th February 2019
  • Redesigned Add Merchandise page
  • Added item image option to Add Merchandise page
  • Added Ethnicity to Member's profile (Diving clubs only)
  • Added Ethnicity to External Form fields (Diving clubs only)
2.11.11 8th February 2019
  • Added BSCA No. as additional field to Member details (Swimming clubs only)
  • Added ASA No., IoS No. and BSCA No. to DBS and Qualification Reports (Swimming clubs only)
  • Added new Diving Club Type
2.11.10 4th February 2019
  • Added 2nd Emergency Contact details to External Form Options
  • Added option to Fixture List - Eligible Swimmer Email to only email those who have yet to enter (Swimming clubs only)
  • LTS Class Reminders - no longer go to swimmers who have a zero account balance (Swimming clubs only)
2.11.9 3rd February 2019
  • FIX: LTS classes - when moving a single class Payment details for the Class Spreadsheet are updated too (Swimming clubs only)
2.11.8 1st February 2019
  • Added last attendance date to dropdown list of swimmers on Attendance by Swimmer report (Swimming clubs only)
  • FIX: Member Documents not attaching PDF document correctly
2.11.7 24th January 2019
  • Change to logo file displayed within emails and profile to avoid email client caching issues
2.11.6 21st January 2019
  • Various changes to Direct Debit wording
2.11.5 9th January 2019
  • Various changes to External Form pages
  • Creating Member from External Form submission information is optional
2.11.4 29th December 2018
  • FIX: LTS Bulk Term Dates & Fees page sometimes showing incorrect member counts (Swimming clubs only)
2.11.3 28th December 2018
  • Manual Credit/Debit Account pages redesigned
  • Manual Credit/Debit of member's account now shows on the LTS Class Spreadsheet (Swimming clubs only)
2.11.2 19th December 2018
  • Added facility to add family members based on existing family members' details (Swimming clubs only)
  • FIX: Check sex when creating eligibility for mixed sex events (Swimming clubs only)
2.11.1 13th December 2018
  • Added facility to email LTS Assessment Sheets from Class List page, showing outcome progression throughout the term (Swimming clubs only)
2.11.0 5th December 2018
  • Added facility to produce LTS Assessment Sheets from Class List page, showing outcome progression throughout the term (Swimming clubs only)
2.10.46 28th November 2018
  • Added ability to ignore hundredths of seconds in PBs when calculating eligibility for a fixture / gala (Swimming clubs only)
2.10.45 23rd November 2018
  • When setting up LTS class terms you can now specify a Payment Reminder Date (Swimming clubs only)
  • Automatic email reminder sent to all non-payers of LTS classes on Payment Reminder Date (Swimming clubs only)
2.10.44 21st November 2018
  • FIX: Issue with creating eligibility for fixtures loaded with multiple events/age groups created for a single race (Swimming clubs only)
2.10.43 16th November 2018
  • Redesigned Add Fixture page (Swimming clubs only)
  • Redesigned Update Fixture page (Swimming clubs only)
  • Added ability to add Fixture documentation when setting up a fixture / gala - available to members from their dashboard (Swimming clubs only)
  • Added ability to automatically remind members they haven't yet entered a fixture / gala one week before the closing date (Swimming clubs only)
  • LTS Class Spreadsheet now optionally shows whether a class payment has been made for each swimmer (Swimming clubs only)
2.10.42 10th November 2018
  • Show section/class membership details on Member's homepage
2.10.41 9th November 2018
  • Redesigned Event Cost page to avoid issues with Safari browser
2.10.40 6th November 2018
  • Added ability to create LTS class terms (term dates and cost) in one go, with the options to debit fees to attendee's accounts and send email (Swimming clubs only)
  • Added LTS Members count to homepage for administrators (Swimming clubs only)
  • Added member's main email address and mobile no. to Account Statement page to allow for direct contact
2.10.39 27th October 2018
  • Added Team Manager Report to Fixture List - shows all entered swimmers, emergency contact details and medical information (Swimming clubs only)
  • Added ability to turn off BCC option on Bulk Email pages, through Club Parameters
2.10.38 24th October 2018
  • Email address of of External Form creator is now saved, and they receive a copy of any externally submitted forms
2.10.37 21st October 2018
  • Added 'Ready to Move' and Email columns to LTS Attendance Sheets (Swimming clubs only)
  • Added Email column to Overdue Balance Report
  • Added Email Address to Live Attendance Sheets
2.10.36 20th October 2018
  • Added ability for administrators to view Personal Bests in chart form (Swimming clubs only)
2.10.35 18th October 2018
  • Cash/Cheque flag added to turn on/off option for Fixtures/Gala entry in Club Parameters (Swimming clubs only)
2.10.34 12th October 2018
  • Event Email now allows multiple attachments
  • Team Email now allows multiple attachments
  • Fixture / Gala Eligible and Entered Emails now allow multiple attachments (Swimming clubs only)
2.10.33 11th October 2018
  • Included total cost of Male and Female events on Fixture Eligibility Report (Swimming clubs only)
  • FIX: Parental Logins not allowing creation of some member logins
2.10.32 1st October 2018
  • Added option to email fixture / gala entry form to Gala Secretary when choosing cash/cheque as the payment option (Swimming clubs only)
  • Changed button wording for fixture entries on Member's homepage to 'Enter Now' (Swimming clubs only)
2.10.31 27th September 2018
  • Added 'Ready To Move' tick box to LTS Live Attendance Sheets (Swimming clubs only)
  • Added LTS Movers Spreadsheet based on swimmers who are 'Ready To Move' class (Swimming clubs only)
  • Added Return to LTS Class List button when updating a swimmer's diary from the LTS Member by Class List page (Swimming clubs only)
2.10.30 25th September 2018
  • Added 'LTS Assessment' category to Diary Entry pages (Swimming clubs only)
2.10.29 19th September 2018
  • FIX: Issue with Hy-Tek .ev3 files where QTs appear to be in different position to normal (Swimming clubs only)
2.10.28 13th September 2018
  • Added First Name, Last Name, Date of Birth and Sex as External Form Fields (Swimming clubs only)
  • Cater for DD Mandates that have been transferred to new bank accounts, and which no longer appear active
  • DD Report spreadsheet now shows separate column for Member No. to aid sorting
2.10.27 10th September 2018
  • Event Attendee List now shows number of places required and payment amount
  • FIX: Event List now calculates no. of attendees correctly
  • FIX: LTS Class Term Fees now returns to correct screen on error (Swimming clubs only)
2.10.26 3rd September 2018
  • FIX: Allow for open meets when uploading SportSystems meet files (Swimming clubs only)
2.10.25 1st September 2018
  • Remove Upload Eligibility List option from Fixture creation (Swimming clubs only)
  • Added option to email only entered swimmers from the Fixture List page (Swimming clubs only)
2.10.24 13th August 2018
  • FIX: Hy-Tek results file uploads incorrectly when the 'club' is a regional area (Swimming clubs only)
  • FIX: When swimmer only has one fixture with British Swimming times on their eligibility list it doesn't always display correctly (Swimming clubs only)
2.10.23 9th August 2018
  • FIX: BCC Email Address not always working on Bulk Email page (Swimming clubs only)
2.10.22 4th August 2018
  • FIX: Issue with event attendee list not showing correct number of places paid for
2.10.21 30th July 2018
  • Fixture List now only shows relevant export option depending on type of fixture - Hy-Tek or SportSystems, but both if a manual fixture (Swimming clubs only)
  • FIX: Allow for suffixed spaces at the end of member's forename/surname when grabbing British Swimming times (Swimming clubs only)
2.10.20 26th July 2018
  • FIX: Eligibility Report incorrectly reporting count of All Race events (Swimming clubs only)
2.10.19 23rd July 2018
  • Changed Fixture Entry page to allow All Races option when entering using British Swimming times (Swimming clubs only)
  • FIX: Swim England OMS update throwing out file when in a slightly different format (Swimming clubs only)
2.10.18 6th July 2018
  • Updated Events to allow Attendance by Section, so no attendee list is required but attendance is based on the section of person is a member of
2.10.17 3rd July 2018
  • Added Gender to Member's Personal Details (Swimming clubs only)
  • Member's eligible fixtures on homepage, do not show all British Swimming fixtures, only ones for their section (Swimming clubs only)
  • Member's eligible fixtures on fixture payment page, do not show all British Swimming fixtures, only ones for their section (Swimming clubs only)
  • Removed Deleted members count from homepage
  • Added counts for both Active and Cancelled DD Mandates to homepage (if club uses the Direct Debit facility)
  • FIX: Issue with British Swimming Time retrieval for members (Swimming clubs only)
2.10.16 25th June 2018
  • Show DD Mandate status on Account Statement
  • FIX: Issue with Male entries when creating SportSystems Entry file (Swimming clubs only)
2.10.15 17th June 2018
  • Allocation of Class Term Fees has been moved to the Term Dates page
  • Reminder if termly fees have already been allocated for a class
2.10.14 15th June 2018
  • Members can now update their own PBs from the British Swimming times (Swimming clubs only)
  • FIX: Editing a member's statement was not working correctly if there were more than about 150 entries
2.10.13 13th June 2018
  • Added facility upload members from the OMS Full Member Data Report when setting up your club (Swimming clubs only)
2.10.12 8th June 2018
  • Removed the restriction on adding SportSystems meet entry files with the same 4-digit meet code (Swimming clubs only)
  • FIX: Error which may cause some QTs from SportSystems Entry files to be shown as open ended (Swimming clubs only)
2.10.11 6th June 2018
  • Added facility to update Swim England details (No. and Category) for the whole club by using the OMS Membership Summary Report
  • Added Info Sheet option (Other clubs only)
  • FIX: Associated Section not updating for Member Updates (Other clubs only)
  • FIX: Issue with Email Text box not formatting correctly on Email pages when using Microsoft Edge
2.10.10 1st June 2018
  • FIX: Member Export not always working when member has empty Class data (Swimming clubs only)
2.10.9 29th May 2018
  • FIX: Where a member is removed from a section with classes, they may still get charged their monthly fee
2.10.8 24th May 2018
  • FIX: Newer versions of SportSystems software reporting incorrect file format when importing .sez files from CO (Swimming clubs only)
2.10.7 21st May 2018
  • External Forms - added ability to toggle the form display on and off
  • External Forms - added ability to toggle the submitted form processed flag on and off
  • External Forms - do not allow member creation if the form has already been processed, to avoid duplicates
  • Event List - now shows the number of attendees
  • Event List - added option to download an Excel spreadsheet of all attendees
2.10.6 19th May 2018
  • External Forms - added option to include club's logo at the top of the form
  • External Forms - added option to download an Excel spreadsheet of all submitted forms information
  • FIX: Hytek Entry files not loading correctly in some circumstances (Swimming clubs only)
  • FIX: GP Telephone No. and Specific Medical Details fields saved incorrectly when creating a member from an external form
2.10.5 18th May 2018
  • Added the facility to create external forms, such as online registration forms. The details of which can be used to create new members.
  • Remove 10p minimum cost on Fixture / Gala events, and do not allow swimmer entry if their total event cost is £0.00 (Swimming clubs only)
2.10.4 12th May 2018
  • Event Email added to allow emailing of all event attendees
2.10.3 10th May 2018
  • Fixtures can now have an admin fee expressed as a percentage of the total cost (1%-10%) instead of a fixed amount (Swimming clubs only)
  • FIX: Rounding error on partial fixture refunds where no credit/debit card or PayPal fees are payable (Swimming clubs only)
2.10.2 4th May 2018
  • FIX: Fixture refunds not always taking into account PayPal and Stripe fees, when not applied to payments in the first instance (Swimming clubs only)
2.10.1 2nd May 2018
  • FIX: Hy-Tek Meet Entry file export not loading correctly in latest versions of Team/Meet Manager. Issue with line breaks in file (Swimming clubs only)
2.10.0 1st May 2018
  • NEW Security changes for Section, Class and Member List pages giving clubs ability to restrict access for individual Users and Admins
2.9.20 30th April 2018
  • FIX: Errors when adding a LTS Class Term are not displaying correctly (Swimming clubs only)
  • FIX: SportSystems Export file now uses Swim England Short Club Name to ensure the club name is less than 32 characters (Swimming clubs only)
2.9.19 26th April 2018
  • 'Under the hood' security changes to Member List, Section List and Class List pages in preparation for GDPR
2.9.18 23rd April 2018
  • Added Class No. to Member Upload template (Swimming clubs only)
  • Fixtures on Calendar now show all dates (Swimming clubs only)
  • Fixture List now shows Closing Date - in red if fixture / gala is closed for entry (Swimming clubs only)
  • Updated Privacy Policy
  • Updated FAQs
2.9.17 21st April 2018
  • FIX: Problem creating eligibility reports where two swimmers with same name are listed (Swimming clubs only)
2.9.16 20th April 2018
  • Termly Section Fees can now be allocated to all members of the chosen section (Swimming clubs only)
  • Termly LTS Class Fees can now be allocated to all members of the chosen LTS class (Swimming clubs only)
  • FIX: Issue with Pay As You Go payments for LTS Class Fees (Swimming clubs only)
  • FIX: Problem creating LTS All Classes Attendance Registers where class name contains non-Excel friendly characters (Swimming clubs only)
2.9.15 16th April 2018
  • Autism added as a Medical Severity Code
  • Attendance Sheets (Live) now shown Medication, Allergy, Disability and Other Medical information
  • Attendance Registers (Manual) now shown Medication, Allergy, Disability and Other Medical information
2.9.14 14th April 2018
  • Now show all current or future term fees on the Section List
  • Now show all current or future term fees on the LTS Class List (Swimming clubs only)
  • FIX: Stop System Message appearing when user logs in, if message is empty
2.9.13 13th April 2018
  • Add ability to update individual's entry times when using British Swimming times (Swimming clubs only)
  • FIX: When uploading a SportSystems Meet file without a QTF element, ensure message is shown to enter races/QTs (Swimming clubs only)
  • FIX: When uploading a SportSystems Meet file with an empty QTF element, ensure default QTs are created (Swimming clubs only)
2.9.12 9th April 2018
  • FIX: Direct Debit batches failing when trying to process deleted member
2.9.11 8th April 2018
  • Added Attendance Report by Swimmer to show all swimmer's attendance, regardless of section (Swimming clubs only)
  • Default Event costs set up when creating a new event
  • FIX: Event Delete not returning to correct page
  • FIX: When paying for a fixture, correctly checks eligibility when using British Swimming times (Swimming clubs only)
2.9.10 6th April 2018
  • Added Class Terms for Learn to Swim classes (Swimming clubs only)
  • Updated Class Fees page to be more responsive (Swimming clubs only)
  • FIX: DIY Pathways - Add not always generating correct framework number (Swimming clubs only)
2.9.9 4th April 2018
  • FIX: Alternate Individual Medley distances (4x1L and 8x1L) now loading correctly from SportSystem files (Swimming clubs only)
2.9.8 1st April 2018
  • Conversion and Blank PBs checkboxes pre-ticked with information from Fixture when creating eligibility data (Swimming clubs only)
2.9.7 28th March 2018
  • Added Club Email page (for Super Users) displays Club Email Addresses for specific tasks within the system
  • Weekly automatic email detailing DBS Expiries in the next month
  • Weekly automatic email detailing Qualification Expiries in the next month (Swimming clubs only)
  • Added ability to upload Hy-Tek Meets using .EV3 file format (Swimming clubs only)
2.9.6 26th March 2018
  • Learn to Swim classes now allow association of teachers/helpers with that class (Swimming clubs only)
  • Learn to Swim class list now allows emailing of teachers/helpers associated with a particular class (Swimming club only)
  • Learn to Swim Class Spreadsheet now shows teachers associated with that class (Swimming clubs only)
2.9.5 22nd March 2018
  • FIX: Update Club Records page showing oldest record, instead of most recent (Swimming clubs only)
  • FIX: Upload of SportSystems meet entry file sometimes ascertaining wrong event costs and course type (Swimming clubs only)
  • FIX: Upload of SportSystems meet entry file not working where boy/girl and men/lady events were duplicated (Swimming clubs only)
2.9.4 20th March 2018
  • When using British Swimming times for fixture entry, clubs now have the ability to select which sections can enter (Swimming clubs only)
  • Added Pathway and Outcome Descriptions to Learn to Swim registers (Swimming clubs only)
  • Cursor goes to Surname search box on member List pages
  • FIX: Creation of SportSystems meet file was incorrect where fixture contains a mix of boy/girl and mens/ladies events (Swimming clubs only)
2.9.3 17th March 2018
  • FIX: When using British Swimming times for a Long Course meet with Short Course times, not using the correct ASA times (Swimming clubs only)
2.9.2 15th March 2018
  • Changed default order of Learn To Swim class list to date/time order (Swimming clubs only)
  • Added Location and Teacher Name as sort columns for Learn To Swim class list (Swimming clubs only)
2.9.1 14th March 2018
  • Changed format of the login page
2.9.0 12th March 2018
  • Added ability to create a family login, including up to 6 active members, to allow a whole family to be administered under one login
  • Create fixtures based on times from the British Swimming website - last 12 months (Swimming clubs only)
  • SportSystems' files can now be exported - these can be sent to gala hosting club for team entry (Swimming clubs only)
  • FIX: Payment confirmation pages not displaying correctly
2.8.10 8th March 2018
  • Menu items rearranged
2.8.9 3rd March 2018
  • Fixture Eligibility report now shows events that have been refunded (Swimming clubs only)
  • Fixture / Gala Report no longer shows Entry Form download for swimmers who have been fully refunded, or not entered (Swimming clubs only)
2.8.8 27th February 2018
  • Fixture Eligibility report now shows number of male and female entrants and number of events entered for both sexes (Swimming clubs only)
  • FIX: Section fees not displayed correctly.
2.8.7 16th February 2018
  • FIX: Merchandise total not always correct if basket contains a mixture of with fee items, and those without fees.
2.8.6 15th February 2018
  • Fixture List icons rearranged (Swimming clubs only)
  • Fixture List - added entrant count (Swimming clubs only)
  • Changed wording on member's Fixture payment screens (swimming clubs only)
  • FIX: QT Download not always putting age groups under correct columns (Swimming clubs only)
2.8.5 9th February 2018
  • Updated User Guide
  • Fixture / Gala Report now shows Gender, Section Name and Age at date of fixture (Swimming clubs only)
  • Fixture Entry Form now shows Age at date of fixture (Swimming clubs only)
  • Fixture Eligibility Report now shows Gender, Section Name and Age at date of fixture (Swimming clubs only)
2.8.4 7th February 2018
  • Removed All Levels option from Create Eligibility page as it's duplicated by the Include Unlicensed Meets option (Swimming clubs only)
  • Races not displayed if their End Date is more than 6 months old (Sailing clubs only)
  • FIX: SportSystems Entry file upload creates the fixture incorrectly if both ULT and LLT qualifying times are present (Swimming clubs only)
2.8.3 5th February 2018
  • Only eligible fixtures displayed for members to enter (Swimming Clubs only)
2.8.2 3rd February 2018
  • Updated Terms and Conditions
  • Updated Privacy Policy
2.8.1 29th January 2018
  • Yearly Swim England and Club Fee processing can now been split between the two fees if required (Swimming clubs only)
2.8.0 28th January 2018
  • Race List page redesigned, including Race Update page (Sailing clubs only)
  • In line with the PSD2 Surcharge ban, all payments can now have Stripe, PayPal and GoCardless fees switched off. These fees should now be absorbed by the club.
  • Removal of all extra fees when paying for your Club Organiser Subscription.
  • Rename ASA to Swim England on all pages (Swimming clubs only)
  • Facility for admin fee to be added to fixture entry payments for recouping external fees e.g. Coach passes etc. (Swimming clubs only)
  • Facility for admin fee to be added to event payments for recouping external fees
  • Facility for admin fee to be added to merchandise payments for recouping external fees
  • Facility for admin fee to be added to race payments for recouping external fees e.g. Coach passes etc. (Sailing clubs only)
  • FIX: Charge still being shown on Account Balances payments even when charges are not applicable
  • FIX: Fixture Eligibility Email always sending as CC not BCC (Swimming clubs only)
2.7.28 25th January 2018
  • DD Report now totals payments created, including account balances, to give a more accurate total of amounts taken by the club
  • Added ability to produce LT Attendance Report for all classes, showing Outcomes achieved (Swimming clubs only)
2.7.27 19th January 2018
  • Added ability to delete PBs en masse (Swimming Clubs only)
2.7.26 16th January 2018
  • Added ability to store and display Club Records, and update these on an individual basis (Swimming Clubs only)
  • Added ability for members to download the club records spreadsheet (Swimming Clubs only)
2.7.25 15th January 2018
  • Changed Member's Personal Details update page for Sailing, Dance, Weight Loss, Triathlon and Gymnastics Clubs
  • Changed Member's Medical Details update page for Sailing Clubs
  • FIX: LTS All Classes spreadsheet displaying incorrect date information on 2nd and subsequent tabs (Swimming Clubs only)
2.7.24 11th January 2018
  • Allow use of converted times when creating fixture eligibility (Swimming Clubs only)
  • Change wording from 'Credit Card' to 'Credit/Debit Card' on all payment pages
  • FIX: Issue where sent emails list was not displaying correctly
2.7.23 8th January 2018
  • Yearly ASA Fee processing excludes 2nd ranked swimmers
2.7.22 2nd January 2018
  • When member set to Inactive, Leaving Date is automatically pre-filled
2.7.21 13th December 2017
  • FIX: Team List not displaying properly when Team has no valid section
2.7.20 7th December 2017
  • PB Ranking Report now shows Converted Long Course times (Swimming clubs only)
  • Added Attendance Report by Month (Swimming clubs only)
  • FIX: Upload of exported Hy-Tek PBs now correctly finds the meet name and date (Swimming Clubs only)
  • FIX: PBs uploaded which contain zeroes in both the tenths and hundredths now load correctly (Swimming Clubs only)
2.7.19 5th December 2017
  • Added ASA No. to fixture eligibility report (Swimming Clubs only)
2.7.18 30th November 2017
  • Added ability to email all eligible participants of a fixture (Swimming Clubs only)
  • Fixture List now shows number of eligible participants for that fixture / gala (Swimming Clubs only)
  • Added Login Report to show Super Users last time a particular user of the system logged in
  • Added All Events to Eligibility Report (Swimming Clubs only)
  • FIX: Merchandise Sizes not correctly passed through for confirmation email
2.7.17 22nd November 2017
  • Added ability to order Fixture report into standard stroke order - Free, Back, Breast, Fly & IM (Swimming Clubs only)
2.7.16 22nd November 2017
  • Added optional date to PB Ranking Report, so only PBs swum since that date will be selected (Swimming Clubs only)
  • FIX: When refunded fixtures which have past their end date, Credit Card payments not appearing correctly (Swimming Clubs only)
2.7.15 20th November 2017
  • Minimum cost of 10p per race imposed when Adding or Updating Races within a Fixture (Swimming Clubs only)
  • FIX: Update Individual Races duplicating fixture events (Swimming Clubs only)
  • FIX: Eligibility Report not coping with All Events properly (Swimming Clubs only)
  • FIX: Sent Email section count always showing 1
2.7.14 14th November 2017
  • Overdue Balance Report now includes option to include all positive account balances.
  • FIX: Fixture Refund - remove 60 day limit for Credit/Debit card refunds. Only applies to PayPal (Swimming Clubs only)
  • FIX: Auto Reconciliation of bank statements fails if member is not in a section
2.7.13 8th November 2017
  • Events - when No Payments Taken is specified, the event entry is made without payment.
  • Amendments to Event Report to show attendees who don't require payment.
  • FIX: Display of member name on event payment page incorrect
2.7.12 8th November 2017
  • Added LTS Attendance Sheets - All Classes which extracts registers for all LTS classes into one spreadsheet (Swimming clubs only)
  • FIX: Email Unsubscribe now working as expected
2.7.11 6th November 2017
  • LTS Attendance Sheets now display Outcomes and Teacher information (Swimming clubs only)
  • Team List page redesigned
  • Team Email only available from the Team List page
2.7.10 22nd October 2017
  • Change LTS Diary Entries, LTS Bulk Email and LTS Bulk SMS pages to show more class information (Swimming clubs only)
  • FIX: Hy-Tek Meet Entry file failing when names contain apostrophes (Swimming clubs only)
2.7.9 20th October 2017
  • Changes to the Section Fees pages
  • Changes to the Section Training Session pages
2.7.8 19th October 2017
  • Added Triathlon as new club type
2.7.7 14th October 2017
  • FIX: British Swimming times now include Master's swims (Swimming clubs only)
  • FIX: Fixture report not showing full amount, when races have been paid in different transactions (Swimming clubs only)
2.7.6 13th October 2017
  • Colour coded Learn to Swim Classes based on hat colour (Swimming clubs only)
  • LTS class list now shows member count and monthly fee (Swimming Clubs only)
  • FIX: When not charging credit card and Paypal fees on Merchandise purchases, system was charging nothing
2.7.5 9th October 2017
  • Added facility to an an individual swimmer's eligibility to a fixture (Swimming clubs only)
  • Learn To Swim class list on Member (Swimming clubs only)
  • Learn To Swim class list can now be sorted by Class name as well as Day/Time (Swimming clubs only)
  • FIX: When updating a member's LTS class details now brings you back to the correct Member List (Swimming clubs only)
  • FIX: Learn To Swim Class Spreadsheet no longer splitting classes for same time period (Swimming clubs only)
  • FIX: Merchandise Basket showing payment options which aren't available
2.7.4 8th October 2017
  • Bank Statement Upload now accepts Open Formats OFC and OFX files
  • FIX: SportSystems meet entry file upload ignores NOTIME qualifying times (Swimming clubs only)
2.7.3 4th October 2017
  • When updating an individual's race eligibility within a fixture, applicable age range and QTs are displayed (Swimming clubs only)
2.7.2 2nd October 2017
  • When creating fixture eligibility Blank PBs are only used where the swimmer has no time recorded for that event (Swimming clubs only)
  • Fixtures not displayed if their End Date is more than 6 months old (Swimming clubs only)
2.7.1 1st October 2017
  • Added IOS (Institute of Swimming) number to member's details (Swimming clubs only)
2.7.0 30th September 2017
  • Merchandise - now uses a shopping cart system, so different products can be bought at once
2.6.3 25th September 2017
  • FIX: Issue with member export, when Member's payment frequency not set
  • FIX: Add New Fixture incorrectly generating fixture number (Swimming clubs only)
2.6.2 23rd September 2017
  • Updated the member's personal, contact and medical details pages
  • Tidied up various member's only pages
  • FIX: Issue with creation date in Hy-Tek Meet Entry files created by Club Organiser (Swimming clubs only)
2.6.1 20th September 2017
  • Eligibility report now available for each fixture, showing eligible swimmers and their times (Swimming Clubs only)
  • Users able to view, not change, member's address details (Swimming Clubs only)
2.6.0 13th September 2017
  • SportSystem Meet Entry files can now be uploaded directly without conversion through SportSystem Entry Manager (Swimming Clubs only)
2.5.19 9th September 2017
  • Added error message when uploading QTs and event numbers are mismatched (Swimming Clubs only)
  • Do not include All Event races when creating Hy-Tek Meet Entry Files (Swimming Clubs only)
2.5.18 8th September 2017
  • Added ability to upload .xlsx files into the document system
  • Added Date Achieved to Eligibility Creation page to ensure expected times are being used (Swimming Clubs only)
2.5.17 4th September 2017
  • Added ability to download fixture QTs previously uploaded (Swimming Clubs only)
2.5.16 1st September 2017
  • Added check for swimmer's sex when refunding fixture races (Swimming Clubs only)
  • Added check for swimmer's sex when members pay for races if race numbers are duplicated between boys and girls events (Swimming Clubs only)
  • FIX: Time trial times not included in eligibility data when other times are available for a given stroke (Swimming Clubs only)
  • FIX: Hy-Tek Meet Entry upload not calculating maximum age correctly when multiple races with the same race number (Swimming Clubs only)
2.5.15 19th August 2017
  • Added Weight Loss Chart to Member's Homepage (Weight Loss Clubs only)
2.5.14 16th August 2017
  • Metadata added to Stripe payments, so issues with credit/debit card payments can be resolved more easily
  • FIX: Activity Level not updatable (Weight Loss Clubs only)
2.5.13 14th August 2017
  • Added Weight Loss graph to Weight details page (Weight Loss Clubs only)
  • FIX: Time trial PB option not always working when creating fixture eligibility (Swimming Clubs only)
  • FIX: Calculation of Monthly Costs showing wrong date.
  • FIX: Closing date missing from Event update page
2.5.12 12th August 2017
  • Redesigned Member List pages (Sailing Clubs only)
  • FIX: Some medical options not displaying correctly
2.5.11 11th August 2017
  • Changes to the Add Merchandise pages
  • Added options to update Merchandise Sizes, Colours, Prices and Quantities
2.5.10 9th August 2017
  • Added Member Export spreadsheet
  • FIX: Hy-Tek fixture upload not processing maximum ages correctly
2.5.9 7th August 2017
  • Redesigned Qualifications List page (Swimming Clubs only)
2.5.8 5th August 2017
  • Added ability for Administrators to delete diary entries for swimmers (Swimming Clubs only)
2.5.7 4th August 2017
  • Redesigned Events List page
  • FIX: Downloads not working correctly in Firefox browser
2.5.6 31st July 2017
  • Redesigned Documents List page
2.5.5 28th July 2017
  • Added Screen Wording templates (only home page at the moment) to display club specific wording for members on various pages within the system.
  • FIX: Documents not being converted correctly to .pdf documents when stored as .docx type documents
2.5.4 13th July 2017
  • Added the ability to download current PBs from the British Swimming website direct into Club Organiser (Swimming Clubs Only)
  • Fixture eligibility creation was not always taking blank PBs into account (Swimming Clubs Only)
  • Fixture eligibility creation sometimes ignoring All Events category (Swimming Clubs Only)
  • FIX: Login name not correctly updated when changing member's name
2.5.3 12th July 2017
  • Added the ability to upload SportSystems .qtf files for setting up fixtures / galas more easily (Swimming Clubs Only)
2.5.2 11th July 2017
  • Redesigned Merchandise screen
2.5.1 11th July 2017
  • FIX: Merchandise Report sometimes showing duplicate entries
  • FIX: Section Fees update not always returning to Section List
  • FIX: Pay As You Go fees not being updated correctly
  • FIX: Member's Event payment screens not showing drop-down quantity for certain types of event
2.5.0 10th July 2017
  • DD Payments can now be taken Quarterly, Half Yearly and Yearly as well as Monthly
  • DD Report now includes Payment Frequency and whether Account Balance was included at DD Payment creation date
  • Club Parameters can now set dates when Quarterly, Half Yearly and Yearly Direct Debit payments will be taken
2.4.9 21st June 2017
  • Added ability to specify, for monthly fees, day on which fees will be debited from member's account. When using Direct Debit this will be the same day the DD payment is taken.
2.4.8 16th June 2017
  • ASA renamed to Swim England for Pathways, Awards and Distances (Swimming Clubs only).
2.4.7 15th June 2017
  • Redesigned Member List pages (Other Clubs only).
2.4.6 8th June 2017
  • Create your own Learn To Swim pathways, complete with outcomes, fully integrated into the Live Registers (Swimming Clubs only).
2.4.5 6th June 2017
  • Members have the ability change the severity code within their Medical details (Swimming Clubs only).
2.4.4 1st June 2017
  • Added ability to update Personal Bests for Admins and Super Users (Swimming Clubs only).
  • Direct Debit processing now includes class fees, as well as section fees (for clubs where classes are applicable).
  • Second and subsequent logins into the system remove the homepage text about the use of the system, for all user types.
2.4.3 27th May 2017
  • Added class functionality for Weight Loss clubs.
2.4.2 25th May 2017
  • Merchandise Report allows selection of individual items.
2.4.1 5th May 2017
  • Added DD mandate status check page for mandates which have been submitted more than a week ago, but haven't become active yet.
2.4.0 4th May 2017
  • Added Learn to Swim menu allowing set up of specific LTS classes, alongside appropriate ASA (Swim England) or STA pathways and frameworks, complete with all relevant outcomes (Swimming Clubs only)
  • Added Distance Awards and Awards to Member List (Swimming Clubs only)
2.3.22 2nd May 2017
  • Changed format of mail merge documents. New help guide available.
  • FIX: Member List pages - search with O' name not always working correctly.
2.3.21 27th Apr 2017
  • New Diary Entries alert is shown on the member's homepage (Dance and Swimming Clubs only)
  • FIX: Section fees not shown on member's homepage when zero.
  • FIX: Member's Merchandise payment screen repeating items when multiple sizes available.
2.3.20 26th Apr 2017
  • FIX: Issue with document names containing more than one full stop.
  • FIX: Issue with info sheets if member had no date of birth entered.
2.3.19 27th Mar 2017
  • Redesigned Member List pages, with separate Section icon (Swimming Clubs only)
2.3.18 17th Mar 2017
  • ASA Report links to member's account balance to check ASA payment has been made (Swimming Clubs only)
2.3.17 10th Mar 2017
  • Bulk Email/Email Member now save a draft copy of your email as you type in case you get logged out unexpectedly
2.3.16 8th Mar 2017
  • Deleting a section now removes any members from that section.
  • Minor changes to the Add New Section pages.
  • Added Time Type to Template 2 for Personal best uploads (Swimming Clubs only)
2.3.15 3rd Mar 2017
  • Registers now show bank holidays, and allow for these if sessions do not run on bank holiday dates (Swimming Clubs only)
  • Added ability to request ad-hoc Direct Debit payments from members who have active DD mandates.
2.3.14 20th Feb 2017
  • Addition of ASA report to show details of where members have not paid their ASA fees (Swimming Clubs only)
  • FIX: Upload of large files now working correctly
2.3.13 17th Feb 2017
  • Cancellation of Active Direct Debit Mandates now possible
  • Cancellation of Direct Debit Payments now possible
2.3.12 1st Feb 2017
  • Automatic reconciliation now reattempts those statement entries previously marked for manual reconciliation only.
  • FIX: Automatic reconciliation failing when apostrophes are present in the banking reference.
  • FIX: Manual Reconciliation not always matching member against payment amount.
  • FIX: Section Training Session updates/deletes now returning to Section List (Swimming Clubs only).
2.3.11 17th Jan 2017
  • Added Account Balance Report to show balance paid in a given month.
2.3.10 11th Jan 2017
  • Direct Debit Mandate delete page now also shows Cancelled and Expired Mandates.
  • Added ability to view a swimmer's entry form when viewing the Fixture Report (Swimming clubs only).
2.3.9 4th Jan 2017
  • FIX: Various bug fixes.
2.3.8 22nd Dec 2016
  • Section List page updated.
2.3.7 14th Dec 2016
  • FIX: Fixture Refunds incorrectly calculating number of races to be refunded in certain instances.
2.3.6 3rd Dec 2016
  • Clubs can now pay their monthly Club Organiser subscription by Direct Debit.
  • FIX: Changes to Personal Bests to avoid duplicate entries when uploading multiple meet files for one day.
2.3.5 17th Nov 2016
  • Changes to Member Upload templates for all club types - No longer a requirement to specify member number.
2.3.4 9th Nov 2016
  • PB Ranking Report now shows Age at date, Date of Birth, Calculated Age and Level (Swimming clubs only)
  • Add Age At Date to Fixtures, used when calculating Age for fixture, when it differs from Fixture End Date (Swimming clubs only)
  • FIX: Venue Pool Length not displaying correctly after updating.
2.3.3 7th Nov 2016
  • Fixture entry available for races which have no cost, providing a downloadable entry form (Swimming clubs only)
  • FIX: Bulk Email shows email address of sender correctly where this has been amended on screen.
2.3.2 4th Nov 2016
  • Added new member's diary for coaches and swimmers to keep a record of their progress (Swimming clubs only)
2.3.1 27th Oct 2016
  • Added ability to Upload Hy-Tek Meet Entry Files to create fixtures in just a few clicks (Swimming clubs only)
2.3.0 21st Oct 2016
  • All Personal Bests stored for every race, for every swimmer and for every stroke (Swimming clubs only)
  • Fixture List page updated (Swimming clubs only)
  • Upload of Eligibility Lists from Hy-Tek Team Manager no longer creates PB entries (Swimming clubs only)
2.2.11 16th Oct 2016
  • FIX: SportsSystem upload not displaying Swimmer's name when not found (Swimming clubs only)
2.2.10 15th Oct 2016
  • Change to the format of Excel spreadsheet example 1 for uploading PBs (Swimming clubs only)
2.2.9 6th Oct 2016
  • Direct Debit Report now includes details of member's account at time Payments are generated.
  • Direct Debit Report now includes details of GoCardless transaction fees.
  • Direct Debit Payment creation can now optionally take into consideration member's account balance, and adjusts DD amount accordingly.
2.2.8 4th Oct 2016
  • Add option to delete failed Direct Debit Mandates so members can enter a new one.
  • FIX: Direct Debit payment allocation not adjusting member's account balance.
  • FIX: PayPal Fixture refunds failing in some circumstances (Swimming Clubs only)
2.2.7 30th Sept 2016
  • FIX: Registers were missing Age when including Lane/Session (Swimming Clubs only)
2.2.6 29th Sept 2016
  • FIX: New Times upload Excel templates created (Swimming Clubs only)
2.2.5 24th Sept 2016
  • Added ability to enter manual entries for fixtures, to ensure Hy-Tek Entry Files contain all entries (Swimming Clubs only)
2.2.4 23rd Sept 2016
  • Reordered Stroke Codes to match SportSystems order - Free, Back, Breast, Fly, IM (Swimming Clubs only)
  • FIX: Add Club Fees not always allocating new category correctly.
2.2.3 15th Sept 2016
  • Annual Club Fees page updated
  • ASA Fees page updated (Swimming clubs only)
2.2.2 8th Sept 2016
  • New Venues page added
  • Publicity indicator added to registers (Swimming clubs only)
2.2.1 7th Sept 2016
  • Direct Debit Report now shows all mandates once they have been created by the member, and includes monthly payment amount
2.2.0 5th Sept 2016
  • Added ability for all clubs to charge monthly section fees using Direct Debit (see Direct Debit User Guide)
  • FIX: Error when adding event where no payments are taken
2.1.24 29th Aug 2016
  • Now display swimmers ages and end date of fixture when creating eligibility lists (Swimming clubs only)
2.1.23 11th Aug 2016
  • Added ability to Update Email Templates (currently only Bulk Email) to change default template
2.1.22 30th Jul 2016
  • Added Merchandise Report
2.1.21 27th Jun 2016
  • Minimum information for adding a new member is now Personal, Address and Contact details (Swimming clubs only)
2.1.20 24th Jun 2016
  • Multiple Member Logins can be now be created, but only for members who have stored an email address.
2.1.19 17th Jun 2016
  • Swimmers eligible for fixture races even where they don't have a PB for that particular stroke yet (Swimming clubs only)
2.1.18 16th Jun 2016
  • Fixtures, Races and Events show on Club Calendar, even when not applicable for Members to pay for.
2.1.17 13th Jun 2016
  • Added All Races option when adding races to a fixture (Swimming clubs only)
2.1.16 10th Jun 2016
  • Added date time achieved to PB Ranking report (Swimming clubs only)
  • FIX: Microsoft Edge and Internet Explorer browsers incorrectly reporting file type when uploading Hytek/SportsSystem files (Swimming clubs only)
  • FIX: Preliminary and Finals times correctly processed when uploading SportsSystem files (Swimming clubs only)
  • FIX: Time format corrected when uploading SportsSystem files (Swimming clubs only)
2.1.15 6th Jun 2016
  • Added PB Ranking report to show Top 10, Top 20 or all times by sex, age and course type (Swimming clubs only)
2.1.14 31st May 2016
  • Fixture Report presents fixtures in reverse order for easier selection of recent fixtures (Swimming clubs only)
  • Fixture Report now displays ASA Number for each swimmer (Swimming clubs only)
2.1.13 27th May 2016
  • Added new format for Personal Bests uploads (Swimming clubs only)
2.1.12 23rd May 2016
  • FIX: Training Record not always created when uploading members from Excel spreadsheet (Swimming clubs only)
2.1.11 11th May 2016
  • Added check to ensure qualifying times cannot be uploaded for a fixture without races (Swimming clubs only)
2.1.10 22nd Apr 2016
  • Ability to specify a PB as a Time Trial (Swimming clubs only)
  • Ability to create fixture eligibility data for Long Course fixtures based on Short Course times, and vice versa (Swimming clubs only)
  • Member's PBs now show time trials (Swimming clubs only)
2.1.9 20th Apr 2016
  • Added facility to convert Long Course times to Short Course and vice versa (Swimming clubs only)
2.1.8 15th Apr 2016
  • Amend wording for Fixture Entry pages (Swimming clubs only)
  • Amend wording for Fixture Refund pages (Swimming clubs only)
  • Attendance Sheets now available for any training session in the past week (Swimming clubs only)
  • FIX: Issue with Credit Card payments not updating Club Organiser in some instances
2.1.7 11th Apr 2016
  • Online 'tickable' registers/attendance sheets (Swimming clubs only)
  • Attendance reports by section (Swimming clubs only)
2.1.6 6th Apr 2016
  • FIX: Registers incorrectly formatting columns when no Training Sessions set up (Swimming clubs only)
2.1.5 29th Mar 2016
  • Added ability to import SportsSystem Result files to update PBs (Swimming clubs only)
  • Member's PBs now displayed in a responsive table (Swimming clubs only)
  • Account Adjustment pages now fully responsive
2.1.4 24th Mar 2016
  • Added option to export Hy-Tek Meet Manager Entry Files (Swimming clubs only)
  • Added ability for member's to pay their own account balance using PayPal or Credit Card
  • Adjusted Create Member/Section/Venue pages to make them fully responsive for all club types
  • Grouped Extras menu items by type
2.1.3 22nd Mar 2016
  • Added option to upload Qualifying Times for a fixture (Swimming clubs only)
  • Added option to generate Eligibility automatically for fixtures based on QTs and stored PBs (Swimming clubs only)
  • Added ability to import Meet Manager (© Hy-Tek) Result files to update PBs (Swimming clubs only)
2.1.2 18th Mar 2016
  • Added option to download Entry Form when paying for Fixtures (Swimming clubs only)
  • Renamed Fixture events as Races to avoid confusion with Club Events (Swimming clubs only)
  • Adjusted address on Fixture Entry Form (Swimming clubs only)
2.1.1 15th Mar 2016
  • Added ability for club's to send SMS messages to individual members (extra cost involved)
2.1.0 10th Mar 2016
  • Addition of Dashboard
  • Addition of Club Calendar (shows on Dashboard)
  • Member's Statement page now shows all statement entries on screen rather than downloading to Excel
  • FIX: Incorrect display of sender email on new member emails
2.0.21 28th Feb 2016
  • Split ASA/Membership categories (Swimming Clubs only)
  • Email sent when Event Costs have been entered
2.0.20 26th Feb 2016
  • Events - added ability to add attendees and costs for an event
2.0.19 25th Feb 2016
  • Added ability to convert Team Manager eligibility lists from PDF to Excel format (Swimming Clubs only - extra cost involved)
  • Added Eligibility List example spreadsheet template (Swimming Clubs Only)
2.0.18 24th Feb 2016
  • Improved Membership Upload Example spreadsheet, with clearer instructions
  • Added facility for all clubs to be able send SMS messages (extra cost involved)
  • Added Back buttons to Add Member Pages
  • FIX: Eligibility Lists not uploading correctly when ASA numbers included (Swimming Clubs only)
2.0.17 17th Feb 2016
  • Reduce the number of required fields on the Sign Up Page
  • Simplify the Club Message page
  • FIX: Club Messages not always displaying when members log in
2.0.16 10th Feb 2016
  • FIX: Times update not updating database correctly for Long Course times (Swimming Clubs Only)
2.0.15 5th Feb 2016
  • Added Reply to message at top of any emails sent to ensure Reply-To address is used, rather than the Club Organiser address
  • FIX: Missing icons on Member List pages (Swimming Clubs Only)
2.0.14 3rd Feb 2016
  • Added view only version of Member List by Section for Users (Swimming Clubs Only)
  • FIX: Swimming Info Sheets missing off the first swimmer in the section (Swimming Clubs Only)
2.0.13 2nd Feb 2016
  • FIX: Certain words causing server-side security issue on Medical page, when entering new members
  • FIX: New member pages not all using the same style sheets
2.0.12 28th Jan 2016
  • FIX: Time Upload process missing parameters (Swimming Clubs Only)
  • FIX: Return from PayPal when paying for Fixtures does not always update swimmer's details (Swimming Clubs Only)
2.0.11 27th Jan 2016
  • Reactivate Members page reactivates based on membership rather than Login details, as some deleted members may not have logins
  • FIX: Non-square logos appearing incorrectly
2.0.10 23rd Jan 2016
  • Added 7 new video tutorials (accessible under Extras)
2.0.9 22nd Jan 2016
  • Added collapsible years to Member's statements to avoid filling up the screen with lots of entries
  • FIX: Missing parameters from member upload process
  • FIX: Times icon missing from member list (Swimming Clubs Only)
2.0.8 21st Jan 2016
  • Added Contact Details to User (Read Only) Member view (Swimming Clubs Only)
  • FIX: Sign Up not completing in certain instances
2.0.7 14th Jan 2016
  • Addition of Club Name and Sender Name to Bulk Emails
2.0.6 13th Jan 2016
  • Addition of Starters and Leavers Report
  • FIX: Issue with only one event showing on entry form for Fixture entries (Swimming Clubs only)
2.0.5 12th Jan 2016
  • FIX: Apostrophes and hyphens not allowed in surname when adding new members
2.0.4 9th Jan 2016
  • Bulk Email allows multiple attachments not exceeding 3MB in total
  • FIX: Fixture Refund not correctly saving refund details
  • FIX: Section Documents only sending to first member of section
2.0.3 7th Jan 2016
  • Changes to Club Message creation wording
  • Addition of Club Message Report
  • Ability to turn Club Messages on/off through Club Parameter page
  • Updated Payment Help Guide
  • Tidy up options for Event, Fixture*, Merchandise and Race* member payment pages (* where applicable)
  • FIX: Reinstatement of missing ASA icon on Member List (Swimming Clubs only)
  • FIX: Add Event page width not responsive on smaller devices
  • FIX: Add Fixture page width not responsive on smaller devices (Swimming Clubs only)
  • FIX: Add Merchandise page width not responsive on smaller devices
  • FIX: Add Section page width not responsive on smaller devices
  • FIX: Create Club Message page width not responsive on smaller devices
  • FIX: Email template width set to 100% of page rather than set amount causing it to overflow on smaller devices
2.0.2 5th Jan 2016
  • Change all occurrences of CRB to DBS
  • FIX: Issue with login for Sailing members
  • FIX: Credit Card option appearing for clubs not set up to take credit cards
  • FIX: Bulk email assuming attachments when there are none
2.0.1 4th Jan 2016
  • FIX: Issue with Member's document creation
  • FIX: To avoid spam problems set From: email address as rather than the sender's email address for Bulk Email and Member Email
2.0.0 3rd Jan 2016
  • Responsive redesign of whole website
  • Addition of Club Messages
  • Multiple Attachments on Bulk Email
  • Added Start and Leaving Dates to Member's information
  • Ability for Fixture payments (Swimming clubs only) to be taken by Credit Card (Stripe account required)
  • Super Users have ability to delete imported bank statement entries
  • Downloadable Help Guide for common tasks
  • Various bug fixes