Version History

Version Date Description of Changes
2.6.0 13th September 2017
  • SportSystem Meet Entry files can now be uploaded directly without conversion through SportSystem Entry Manager (Swimming Clubs only)
2.5.19 9th September 2017
  • Added error message when uploading QTs and event numbers are mismatched (Swimming Clubs only)
  • Do not include All Event races when creating Hy-Tek Meet Entry Files (Swimming Clubs only)
2.5.18 8th September 2017
  • Added ability to upload .xlsx files into the document system
  • Added Date Achieved to Eligibility Creation page to ensure expected times are being used (Swimming Clubs only)
2.5.17 4th September 2017
  • Added ability to download fixture QTs previously uploaded (Swimming Clubs only)
2.5.16 1st September 2017
  • Added check for swimmer's sex when refunding fixture races (Swimming Clubs only)
  • Added check for swimmer's sex when members pay for races if race numbers are duplicated between boys and girls events (Swimming Clubs only)
  • FIX: Time trial times not included in eligibility data when other times are available for a given stroke (Swimming Clubs only)
  • FIX: Hy-Tek Meet Entry upload not calculating maximum age correctly when multiple races with the same race number (Swimming Clubs only)
2.5.15 19th August 2017
  • Added Weight Loss Chart to Member's Homepage (Weight Loss Clubs only)
2.5.14 16th August 2017
  • Metadata added to Stripe payments, so issues with credit/debit card payments can be resolved more easily
  • FIX: Activity Level not updatable (Weight Loss Clubs only)
2.5.13 14th August 2017
  • Added Weight Loss graph to Weight details page (Weight Loss Clubs only)
  • FIX: Time trial PB option not always working when creating fixture eligibility (Swimming Clubs only)
  • FIX: Calculation of Monthly Costs showing wrong date.
  • FIX: Closing date missing from Event update page
2.5.12 12th August 2017
  • Redesigned Member List pages (Sailing Clubs only)
  • FIX: Some medical options not displaying correctly
2.5.11 11th August 2017
  • Changes to the Add Merchandise pages
  • Added options to update Merchandise Sizes, Colours, Prices and Quantities
2.5.10 9th August 2017
  • Added Member Export spreadsheet
  • FIX: Hy-Tek fixture upload not processing maximum ages correctly
2.5.9 7th August 2017
  • Redesigned Qualifications List page (Swimming Clubs only)
2.5.8 5th August 2017
  • Added ability for Administrators to delete diary entries for swimmers (Swimming Clubs only)
2.5.7 4th August 2017
  • Redesigned Events List page
  • FIX: Downloads not working correctly in Firefox browser
2.5.6 31st July 2017
  • Redesigned Documents List page
2.5.5 28th July 2017
  • Added Screen Wording templates (only home page at the moment) to display club specific wording for members on various pages within the system.
  • FIX: Documents not being converted correctly to .pdf documents when stored as .docx type documents
2.5.4 13th July 2017
  • Added the ability to download current PBs from the British Swimming website direct into Club Organiser (Swimming Clubs Only)
  • Fixture eligibility creation was not always taking blank PBs into account (Swimming Clubs Only)
  • Fixture eligibility creation sometimes ignoring All Events category (Swimming Clubs Only)
  • FIX: Login name not correctly updated when changing member's name
2.5.3 12th July 2017
  • Added the ability to upload SportSystems .qtf files for setting up fixtures / galas more easily (Swimming Clubs Only)
2.5.2 11th July 2017
  • Redesigned Merchandise screen
2.5.1 11th July 2017
  • FIX: Merchandise Report sometimes showing duplicate entries
  • FIX: Section Fees update not always returning to Section List
  • FIX: Pay As You Go fees not being updated correctly
  • FIX: Member's Event payment screens not showing drop-down quantity for certain types of event
2.5.0 10th July 2017
  • DD Payments can now be taken Quarterly, Half Yearly and Yearly as well as Monthly
  • DD Report now includes Payment Frequency and whether Account Balance was included at DD Payment creation date
  • Club Parameters can now set dates when Quarterly, Half Yearly and Yearly Direct Debit payments will be taken
2.4.9 21st June 2017
  • Added ability to specify, for monthly fees, day on which fees will be debited from member's account. When using Direct Debit this will be the same day the DD payment is taken.
2.4.8 16th June 2017
  • ASA renamed to Swim England for Pathways, Awards and Distances (Swimming Clubs only).
2.4.7 15th June 2017
  • Redesigned Member List pages (Other Clubs only).
2.4.6 8th June 2017
  • Create your own Learn To Swim pathways, complete with outcomes, fully integrated into the Live Registers (Swimming Clubs only).
2.4.5 6th June 2017
  • Members have the ability change the severity code within their Medical details (Swimming Clubs only).
2.4.4 1st June 2017
  • Added ability to update Personal Bests for Admins and Super Users (Swimming Clubs only).
  • Direct Debit processing now includes class fees, as well as section fees (for clubs where classes are applicable).
  • Second and subsequent logins into the system remove the homepage text about the use of the system, for all user types.
2.4.3 27th May 2017
  • Added class functionality for Weight Loss clubs.
2.4.2 25th May 2017
  • Merchandise Report allows selection of individual items.
2.4.1 5th May 2017
  • Added DD mandate status check page for mandates which have been submitted more than a week ago, but haven't become active yet.
2.4.0 4th May 2017
  • Added Learn to Swim menu allowing set up of specific LTS classes, alongside appropriate ASA (Swim England) or STA pathways and frameworks, complete with all relevant outcomes (Swimming Clubs only)
  • Added Distance Awards and Awards to Member List (Swimming Clubs only)
2.3.22 2nd May 2017
  • Changed format of mail merge documents. New help guide available.
  • FIX: Member List pages - search with O' name not always working correctly.
2.3.21 27th Apr 2017
  • New Diary Entries alert is shown on the member's homepage (Dance and Swimming Clubs only)
  • FIX: Section fees not shown on member's homepage when zero.
  • FIX: Member's Merchandise payment screen repeating items when multiple sizes available.
2.3.20 26th Apr 2017
  • FIX: Issue with document names containing more than one full stop.
  • FIX: Issue with info sheets if member had no date of birth entered.
2.3.19 27th Mar 2017
  • Redesigned Member List pages, with separate Section icon (Swimming Clubs only)
2.3.18 17th Mar 2017
  • ASA Report links to member's account balance to check ASA payment has been made (Swimming Clubs only)
2.3.17 10th Mar 2017
  • Bulk Email/Email Member now save a draft copy of your email as you type in case you get logged out unexpectedly
2.3.16 8th Mar 2017
  • Deleting a section now removes any members from that section.
  • Minor changes to the Add New Section pages.
  • Added Time Type to Template 2 for Personal best uploads (Swimming Clubs only)
2.3.15 3rd Mar 2017
  • Registers now show bank holidays, and allow for these if sessions do not run on bank holiday dates (Swimming Clubs only)
  • Added ability to request ad-hoc Direct Debit payments from members who have active DD mandates.
2.3.14 20th Feb 2017
  • Addition of ASA report to show details of where members have not paid their ASA fees (Swimming Clubs only)
  • FIX: Upload of large files now working correctly
2.3.13 17th Feb 2017
  • Cancellation of Active Direct Debit Mandates now possible
  • Cancellation of Direct Debit Payments now possible
2.3.12 1st Feb 2017
  • Automatic reconciliation now reattempts those statement entries previously marked for manual reconciliation only.
  • FIX: Automatic reconciliation failing when apostrophes are present in the banking reference.
  • FIX: Manual Reconciliation not always matching member against payment amount.
  • FIX: Section Training Session updates/deletes now returning to Section List (Swimming Clubs only).
2.3.11 17th Jan 2017
  • Added Account Balance Report to show balance paid in a given month.
2.3.10 11th Jan 2017
  • Direct Debit Mandate delete page now also shows Cancelled and Expired Mandates.
  • Added ability to view a swimmer's entry form when viewing the Fixture Report (Swimming clubs only).
2.3.9 4th Jan 2017
  • FIX: Various bug fixes.
2.3.8 22nd Dec 2016
  • Section List page updated.
2.3.7 14th Dec 2016
  • FIX: Fixture Refunds incorrectly calculating number of races to be refunded in certain instances.
2.3.6 3rd Dec 2016
  • Clubs can now pay their monthly Club Organiser subscription by Direct Debit.
  • FIX: Changes to Personal Bests to avoid duplicate entries when uploading multiple meet files for one day.
2.3.5 17th Nov 2016
  • Changes to Member Upload templates for all club types - No longer a requirement to specify member number.
2.3.4 9th Nov 2016
  • PB Ranking Report now shows Age at date, Date of Birth, Calculated Age and Level (Swimming clubs only)
  • Add Age At Date to Fixtures, used when calculating Age for fixture, when it differs from Fixture End Date (Swimming clubs only)
  • FIX: Venue Pool Length not displaying correctly after updating.
2.3.3 7th Nov 2016
  • Fixture entry available for races which have no cost, providing a downloadable entry form (Swimming clubs only)
  • FIX: Bulk Email shows email address of sender correctly where this has been amended on screen.
2.3.2 4th Nov 2016
  • Added new member's diary for coaches and swimmers to keep a record of their progress (Swimming clubs only)
2.3.1 27th Oct 2016
  • Added ability to Upload Hy-Tek Meet Entry Files to create fixtures in just a few clicks (Swimming clubs only)
2.3.0 21st Oct 2016
  • All Personal Bests stored for every race, for every swimmer and for every stroke (Swimming clubs only)
  • Fixture List page updated (Swimming clubs only)
  • Upload of Eligibility Lists from Hy-Tek Team Manager no longer creates PB entries (Swimming clubs only)
2.2.11 16th Oct 2016
  • FIX: SportsSystem upload not displaying Swimmer's name when not found (Swimming clubs only)
2.2.10 15th Oct 2016
  • Change to the format of Excel spreadsheet example 1 for uploading PBs (Swimming clubs only)
2.2.9 6th Oct 2016
  • Direct Debit Report now includes details of member's account at time Payments are generated.
  • Direct Debit Report now includes details of GoCardless transaction fees.
  • Direct Debit Payment creation can now optionally take into consideration member's account balance, and adjusts DD amount accordingly.
2.2.8 4th Oct 2016
  • Add option to delete failed Direct Debit Mandates so members can enter a new one.
  • FIX: Direct Debit payment allocation not adjusting member's account balance.
  • FIX: PayPal Fixture refunds failing in some circumstances (Swimming Clubs only)
2.2.7 30th Sept 2016
  • FIX: Registers were missing Age when including Lane/Session (Swimming Clubs only)
2.2.6 29th Sept 2016
  • FIX: New Times upload Excel templates created (Swimming Clubs only)
2.2.5 24th Sept 2016
  • Added ability to enter manual entries for fixtures, to ensure Hy-Tek Entry Files contain all entries (Swimming Clubs only)
2.2.4 23rd Sept 2016
  • Reordered Stroke Codes to match SportSystems order - Free, Back, Breast, Fly, IM (Swimming Clubs only)
  • FIX: Add Club Fees not always allocating new category correctly.
2.2.3 15th Sept 2016
  • Annual Club Fees page updated
  • ASA Fees page updated (Swimming clubs only)
2.2.2 8th Sept 2016
  • New Venues page added
  • Publicity indicator added to registers (Swimming clubs only)
2.2.1 7th Sept 2016
  • Direct Debit Report now shows all mandates once they have been created by the member, and includes monthly payment amount
2.2.0 5th Sept 2016
  • Added ability for all clubs to charge monthly section fees using Direct Debit (see Direct Debit User Guide)
  • FIX: Error when adding event where no payments are taken
2.1.24 29th Aug 2016
  • Now display swimmers ages and end date of fixture when creating eligibility lists (Swimming clubs only)
2.1.23 11th Aug 2016
  • Added ability to Update Email Templates (currently only Bulk Email) to change default template
2.1.22 30th Jul 2016
  • Added Merchandise Report
2.1.21 27th Jun 2016
  • Minimum information for adding a new member is now Personal, Address and Contact details (Swimming clubs only)
2.1.20 24th Jun 2016
  • Multiple Member Logins can be now be created, but only for members who have stored an email address.
2.1.19 17th Jun 2016
  • Swimmers eligible for fixture races even where they don't have a PB for that particular stroke yet (Swimming clubs only)
2.1.18 16th Jun 2016
  • Fixtures, Races and Events show on Club Calendar, even when not applicable for Members to pay for.
2.1.17 13th Jun 2016
  • Added All Races option when adding races to a fixture (Swimming clubs only)
2.1.16 10th Jun 2016
  • Added date time achieved to PB Ranking report (Swimming clubs only)
  • FIX: Microsoft Edge and Internet Explorer browsers incorrectly reporting file type when uploading Hytek/SportsSystem files (Swimming clubs only)
  • FIX: Preliminary and Finals times correctly processed when uploading SportsSystem files (Swimming clubs only)
  • FIX: Time format corrected when uploading SportsSystem files (Swimming clubs only)
2.1.15 6th Jun 2016
  • Added PB Ranking report to show Top 10, Top 20 or all times by sex, age and course type (Swimming clubs only)
2.1.14 31st May 2016
  • Fixture Report presents fixtures in reverse order for easier selection of recent fixtures (Swimming clubs only)
  • Fixture Report now displays ASA Number for each swimmer (Swimming clubs only)
2.1.13 27th May 2016
  • Added new format for Personal Bests uploads (Swimming clubs only)
2.1.12 23rd May 2016
  • FIX: Training Record not always created when uploading members from Excel spreadsheet (Swimming clubs only)
2.1.11 11th May 2016
  • Added check to ensure qualifying times cannot be uploaded for a fixture without races (Swimming clubs only)
2.1.10 22nd Apr 2016
  • Ability to specify a PB as a Time Trial (Swimming clubs only)
  • Ability to create fixture eligibility data for Long Course fixtures based on Short Course times, and vice versa (Swimming clubs only)
  • Member's PBs now show time trials (Swimming clubs only)
2.1.9 20th Apr 2016
  • Added facility to convert Long Course times to Short Course and vice versa (Swimming clubs only)
2.1.8 15th Apr 2016
  • Amend wording for Fixture Entry pages (Swimming clubs only)
  • Amend wording for Fixture Refund pages (Swimming clubs only)
  • Attendance Sheets now available for any training session in the past week (Swimming clubs only)
  • FIX: Issue with Credit Card payments not updating Club Organiser in some instances
2.1.7 11th Apr 2016
  • Online 'tickable' registers/attendance sheets (Swimming clubs only)
  • Attendance reports by section (Swimming clubs only)
2.1.6 6th Apr 2016
  • FIX: Registers incorrectly formatting columns when no Training Sessions set up (Swimming clubs only)
2.1.5 29th Mar 2016
  • Added ability to import SportsSystem Result files to update PBs (Swimming clubs only)
  • Member's PBs now displayed in a responsive table (Swimming clubs only)
  • Account Adjustment pages now fully responsive
2.1.4 24th Mar 2016
  • Added option to export Hy-Tek Meet Manager Entry Files (Swimming clubs only)
  • Added ability for member's to pay their own account balance using PayPal or Credit Card
  • Adjusted Create Member/Section/Venue pages to make them fully responsive for all club types
  • Grouped Extras menu items by type
2.1.3 22nd Mar 2016
  • Added option to upload Qualifying Times for a fixture (Swimming clubs only)
  • Added option to generate Eligibility automatically for fixtures based on QTs and stored PBs (Swimming clubs only)
  • Added ability to import Meet Manager (© Hy-Tek) Result files to update PBs (Swimming clubs only)
2.1.2 18th Mar 2016
  • Added option to download Entry Form when paying for Fixtures (Swimming clubs only)
  • Renamed Fixture events as Races to avoid confusion with Club Events (Swimming clubs only)
  • Adjusted address on Fixture Entry Form (Swimming clubs only)
2.1.1 15th Mar 2016
  • Added ability for club's to send SMS messages to individual members (extra cost involved)
2.1.0 10th Mar 2016
  • Addition of Dashboard
  • Addition of Club Calendar (shows on Dashboard)
  • Member's Statement page now shows all statement entries on screen rather than downloading to Excel
  • FIX: Incorrect display of sender email on new member emails
2.0.21 28th Feb 2016
  • Split ASA/Membership categories (Swimming Clubs only)
  • Email sent when Event Costs have been entered
2.0.20 26th Feb 2016
  • Events - added ability to add attendees and costs for an event
2.0.19 25th Feb 2016
  • Added ability to convert Team Manager eligibility lists from PDF to Excel format (Swimming Clubs only - extra cost involved)
  • Added Eligibility List example spreadsheet template (Swimming Clubs Only)
2.0.18 24th Feb 2016
  • Improved Membership Upload Example spreadsheet, with clearer instructions
  • Added facility for all clubs to be able send SMS messages (extra cost involved)
  • Added Back buttons to Add Member Pages
  • FIX: Eligibility Lists not uploading correctly when ASA numbers included (Swimming Clubs only)
2.0.17 17th Feb 2016
  • Reduce the number of required fields on the Sign Up Page
  • Simplify the Club Message page
  • FIX: Club Messages not always displaying when members log in
2.0.16 10th Feb 2016
  • FIX: Times update not updating database correctly for Long Course times (Swimming Clubs Only)
2.0.15 5th Feb 2016
  • Added Reply to message at top of any emails sent to ensure Reply-To address is used, rather than the Club Organiser address
  • FIX: Missing icons on Member List pages (Swimming Clubs Only)
2.0.14 3rd Feb 2016
  • Added view only version of Member List by Section for Users (Swimming Clubs Only)
  • FIX: Swimming Info Sheets missing off the first swimmer in the section (Swimming Clubs Only)
2.0.13 2nd Feb 2016
  • FIX: Certain words causing server-side security issue on Medical page, when entering new members
  • FIX: New member pages not all using the same style sheets
2.0.12 28th Jan 2016
  • FIX: Time Upload process missing parameters (Swimming Clubs Only)
  • FIX: Return from PayPal when paying for Fixtures does not always update swimmer's details (Swimming Clubs Only)
2.0.11 27th Jan 2016
  • Reactivate Members page reactivates based on membership rather than Login details, as some deleted members may not have logins
  • FIX: Non-square logos appearing incorrectly
2.0.10 23rd Jan 2016
  • Added 7 new video tutorials (accessible under Extras)
2.0.9 22nd Jan 2016
  • Added collapsible years to Member's statements to avoid filling up the screen with lots of entries
  • FIX: Missing parameters from member upload process
  • FIX: Times icon missing from member list (Swimming Clubs Only)
2.0.8 21st Jan 2016
  • Added Contact Details to User (Read Only) Member view (Swimming Clubs Only)
  • FIX: Sign Up not completing in certain instances
2.0.7 14th Jan 2016
  • Addition of Club Name and Sender Name to Bulk Emails
2.0.6 13th Jan 2016
  • Addition of Starters and Leavers Report
  • FIX: Issue with only one event showing on entry form for Fixture entries (Swimming Clubs only)
2.0.5 12th Jan 2016
  • FIX: Apostrophes and hyphens not allowed in surname when adding new members
2.0.4 9th Jan 2016
  • Bulk Email allows multiple attachments not exceeding 3MB in total
  • FIX: Fixture Refund not correctly saving refund details
  • FIX: Section Documents only sending to first member of section
2.0.3 7th Jan 2016
  • Changes to Club Message creation wording
  • Addition of Club Message Report
  • Ability to turn Club Messages on/off through Club Parameter page
  • Updated Payment Help Guide
  • Tidy up options for Event, Fixture*, Merchandise and Race* member payment pages (* where applicable)
  • FIX: Reinstatement of missing ASA icon on Member List (Swimming Clubs only)
  • FIX: Add Event page width not responsive on smaller devices
  • FIX: Add Fixture page width not responsive on smaller devices (Swimming Clubs only)
  • FIX: Add Merchandise page width not responsive on smaller devices
  • FIX: Add Section page width not responsive on smaller devices
  • FIX: Create Club Message page width not responsive on smaller devices
  • FIX: Email template width set to 100% of page rather than set amount causing it to overflow on smaller devices
2.0.2 5th Jan 2016
  • Change all occurrences of CRB to DBS
  • FIX: Issue with login for Sailing members
  • FIX: Credit Card option appearing for clubs not set up to take credit cards
  • FIX: Bulk email assuming attachments when there are none
2.0.1 4th Jan 2016
  • FIX: Issue with Member's document creation
  • FIX: To avoid spam problems set From: email address as info@cluborganiser.co.uk rather than the sender's email address for Bulk Email and Member Email
2.0.0 3rd Jan 2016
  • Responsive redesign of whole website
  • Addition of Club Messages
  • Multiple Attachments on Bulk Email
  • Added Start and Leaving Dates to Member's information
  • Ability for Fixture payments (Swimming clubs only) to be taken by Credit Card (Stripe account required)
  • Super Users have ability to delete imported bank statement entries
  • Downloadable Help Guide for common tasks
  • Various bug fixes