New Member Activation Form

General Data Protection Regulations

As a club, we comply with our obligations under GDPR in the following ways:

  • by keeping Personal Data up to date;
  • by storing and destroying it securely;
  • by not collecting or retaining unnecessary or excessive amounts of data;
  • by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and
  • by ensuring that appropriate technical measures are in place to protect Personal Data.

We use your Personal Data for the following purposes:

  • To manage your membership information and process payments for the organisation we run.
  • To inform you of news, events, activities or services which we think you might like to hear about.
  • To share your contact details with officials and other authorised people and companies for the purpose of delivering the service we provide.

How long do we keep your Personal Data?

We keep your Personal Data while your membership is being processed, and upon joining, for as long as your are a member of the club. If you decide to terminate your application, or your membership, then your data will be deleted.

Your rights and your Personal Data

Unless we have an exemption under GDPR, you have the following rights with respect to your Personal Data: -

  • The right to request a copy of the Personal Data which we hold about you, without any charge.
  • The right to request that we correct any Personal Data found to be inaccurate or out of date.
  • The right to request that your Personal Data is erased where it is no longer necessary for us to keep it.
  • The right to withdraw your consent to the processing we carry out at any time.
  • The right to request that we provide you with your Personal Data and, where possible, to send that data directly to another data controller.
  • The right, where there is a dispute in relation to the accuracy or processing of your Personal Data, to ask us to restrict further processing.
  • The right to object to the processing of Personal Data.
  • The right to lodge a complaint with the Information Commissioners Office and to seek legal recourse.



By submitting this form you agree: To notify us of any changes. || You have read and understood the Code of Conduct for swimmers and agree to be bound by its contents. (available to download on our website). || Members agree to abide by the constitution of CLACTON SWIMMING CLUB* Appropriate behaviour is expected at all times. *Available on request from the club secretary. || All Details provided above will be stored on a database and only used for Administrative purposes within CLACTON SWIMMING CLUB and the Amateur Swimming Association. ||